Legal Administration Officer (356853, 357133) (Multiple Vacancies)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.
The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.
We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.
Hours per fortnight
73.50 hours per fortnight - flexible options available.
Duties

• Provide comprehensive clerical assistance and support including high quality document production and preparation of correspondence and other legal documents to a high degree of precision and accuracy to support the efficient and effective delivery of civil litigation services.
• Undertake a wide range of clerical and administrative duties to support the efficient and effective delivery of civil law services by the State Litigation Office, including opening, closing and archiving civil files, the preparation and compiling of court and other legal documents.
• Undertake transcription services for legal practitioners with a high level of speed and accuracy.
• Undertake data entry including the updating and maintenance of the legal practice database, and utilise the database tools for preparation of documentation.
• Provide personal and telephone reception facilities of a high quality ensuring sensitive and confidential handling of enquiries, including attending to public enquiries, liaison with self-represented litigants , the legal profession, courts and tribunals.
• Ordering and receipting stationery requirements and undertake daily maintenance of office equipment.
• Work collaboratively as part of a team including providing support and guidance to administrative assistant positions.
• Provide relief for other administrative and clerical positions in Crown Law as required.

Pre-employment Checks
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.
The following checks are to be conducted:
1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.
3. Identification check.
Download the Statement of Duties and any Associated Documents
How to apply
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.
Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.
Please apply online by clicking the 'Apply Now' button.
Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4946.
For more information
Anne-Maree Emmerton
Senior Executive Officer
Email:
Phone: (03) 6165 3560
Reasonable Adjustment Queries
(03) 6165 7603