Legal Secretary And Receptionist All Rounder

Rennick & Gaynor is a busy, mid-sized law firm that has been providing legal services in Melbourne and regional Victoria since 1919.  We have offices located in Hawthorn East and Geelong.

Due to the expansion, we are seeking a highly motivated and energetic all-rounder for a full-time (or part-time) position as a Legal Secretary and Receptionist to support our Geelong office team starting immediately.  The successful applicant will show initiative and exceptional attention to detail with neat corporate presentation.  Previous experience in a law firm as a paralegal is preferred.    Probate Clerk experience would be beneficial but not essential.

Responsibilities:

Some duties for the position may include:

• Reception, general secretarial and office administration duties 
• Client liaison and database management
• Data entry and billing, including understand trust accounts and associated financial responsibilities
• Assisting the Partner and senior lawyers 
• Managing incoming and outgoing communications
• Calendar management and preparation of meeting rooms
• Closing and archiving files
• Drafting correspondence to clients and third parties
• Managing incoming and outgoing mail 

About You

The ideal person we're looking for is a friendly and approachable team player, who has:

• Exceptional attention to detail
• Aims to provide a 5-star client experience
• Enthusiastic attitude 
• Excellent communication skills both written and verbal
• Accurate typing
• Knowledge of Microsoft Office and Leap legal software an advantage
• Knowledge of accounting or bookkeeping an advantage
• Excellent organisational skills with the ability to multi-task and prioritise
• Able to work autonomously, be flexible, use initiative and a team player
• Must be reliable

About Us

Our entire team are supportive, friendly and focused on being progressive. We pride ourselves on working together, whilst focusing on quality legal services and the whole client experience. 

For further information regarding this position please contact Jennifer Watt on 9813 1911 or apply via Seek or in writing including a covering letter and current resume to *********@rennicks.com.au.

Salary commensurate with experience and opportunity for career progression encouraged.

We appreciate your time to apply but only shortlisted candidates will be contacted.  This role is not suitable for law students or law graduates.

No Agency enquiries.