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SalaryJob details Position status Permanent
Position type Full-time
Occupational group Administration
Classification AO4
Workplace Location Brisbane Inner City
Job ad reference TQ2023-1649
Closing date 31-Jan-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration Permanent Full Time
Contact person Brigitte Boys 0481 476 217
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About TAFE Queensland
TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. We have recently been named the State Winner of the 2022 Large Training Provider of the Year at the prestigious Queensland Training Awards. Our training is delivered to students and apprentices on-site, online, in the workplace, or on-campus to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies.
By working at TAFE Queensland, you can be part of a highly experienced workforce closely connected with their industries and dedicated to delivering best practices and innovative training.
Your Opportunity
This role is an exciting opportunity for the Library Support Coordinator who will manage all aspects of the operations at a site or sites, while working across TAFE Queensland to lead and manage staff, tasks and groups.
This position reports to the Senior Client Services Librarian.
This is a Permanent, Full-time opportunity.
The position will be based primarily at South Brisbane Campus, however you may be required to perform work at other TAFE Queensland campuses.
There is a requirement for a 7am start time for this role, Monday - Friday at South Bank Library.
Key Responsibilities
- Contribute to the success of transformation and cultural change through promoting and modelling the established values of Safety First, Focusing on our Customer, Working Together, Showing Initiative, and Taking Responsibility.
- Ensure the availability of staff on a daily basis through the preparation and implementation of rosters and leave management, including the management of all routine, emergent and long term relief arrangements for staff within the work unit.
- Create and maintain procedural documents in line with the operational requirements of the organisation
- Lead the operational requirement for a site/s, including but not limited to being the primary liaison between internal and external stakeholders, site management, allocating tasks, actioning requests, leading or participating in projects and monitoring staff
- Ensure the provision of skilled administrative support by coordinating the process for recruitment and selection, including merit selection, interviews and short listing and preparation of necessary documentation of administrative staff including relief positions and agency staff.
- Demonstrate effectiveness in leading and performing tasks of an administrative nature including analysis and problem-solving, task prioritisation, and goal achievement within predetermined deadlines.
- Contribute to the provision of effective customer services by fostering team building and maintaining cooperative relationships, leading change and contributing to quality improvement activities
- Lead and participate in administrative and business aspects of services, including collection and maintenance of statistics, quality improvement initiatives, basic research and monitoring use of physical, human and financial resources.
- Supervise, train and manage staff in line with quality human resource management practices.
- Promote professional services standards by resolving daily operational issues with the team, reviewing work practices, maintaining confidentiality and using discretion when escalating major issues to management (with recommendations ideally) or making decisions within authorised parameters, and flagging issues to management as required.
Within the context of the role description above, the ideal applicant will be someone who has the following key capabilities:
1. Demonstrated ability to ensure the availability of staff on a daily basis through the preparation and implementation of rosters and leave management, including the management of all routine, emergent and long term relief arrangements for staff.
2. Advanced skills or proven high-level skills in organisation, coordination, leadership and problem solving abilities.
3. Proven highly developed communication,, negotiation and interpersonal skills with experience in stakeholder and customer engagement liaison appropriate to an environment of change and continuous improvement while demonstrating the ability to establish and maintain effective working relationships with stakeholders and staff at all levels.
4. Proven ability to lead and work as part of a team while remaining flexible, and showing the ability to prioritise own and others workload, and apply well developed organisational skills to complete tasks and achieve organisational goals.
5. Ability to oversee and achieve organisational goals while maintaining an efficient, productive and positive office culture and employee experience
Highly Desirable Requirements
- Proven success and experience leading and managing an office or site which includes rostering of staffing resources
- Project Management experience
- Experience working within a Library environment
If you’re interested in this role, click the ‘Apply’ button to submit your application via the TAFE Queensland Recruitment Portal. When submitting your application, please ensure you provide the following:
- A detailed resume;
- A cover letter that outlines your known skills, abilities, knowledge and experience in response to the “How you will be assessed” criteria above (maximum of 2 pages in total; and
- The contact details for two referees (one of whom is your current supervisor)
Job Reference Number: TQ2023-1649
For further information, please contact:
Tanya Mohr, Client Services Manager
Tanya.Mohr@tafeqld.edu.au
Further information
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Documents
Before applying for this vacancy please ensure you read the documents below.
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