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SalarySupporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholders
Closing date: COB Monday 12th February 2024
Please note Rest does not accept speculative resumes from recruitment agencies
Job Description
- Join an Award-Winning Superannuation Fund Provider
- Utilise Your Experience Supporting Enterprise-Wide Records Management Programs
- Permanent, Full-time
- Sydney Located
- Hybrid Working - Blend of working from Sydney CBD Office and Home
Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.
We support nearly two million members, with around $75 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.
Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.
About the Job
The Manager, Records Management supports the ongoing enhancement and maintenance of effective controls over Rest’s electronic and physical records to ensure that they continue to be accurate, reliable, and accessible when needed, aligning to Rest’s legal, regulatory, and business requirements.
Key Accountabilities and Responsibilities:
- Support the implementation and enhancement of policies, procedures standards, systems and controls that align with better practices, ensuring the effective management of electronic and physical records at Rest throughout the record lifecycle.
- Support the implementation and maintenance of a records retention and disposal schedule based on legislative and regulatory requirements, business needs and risk appetite.
- Perform monitoring and measurement activities over the effectiveness of Rest’s Records Management practices through regular audits, reviews, and evaluations.
- Support the enhancement and delivery of training and awareness programs for staff members on Records Management policies, procedures, and tools.
- Provide advice and guidance to staff members on Records Management matters.
- Administering and registering records, for example, ensuring appropriate processing of digital records into an EDRMS (Electronic Document and Records Management System).
- Partner with internal stakeholders, such as Information Security, Data, Compliance, Legal, Enterprise Security & Safeguarding, and other business teams as required to ensure alignment and synergies of Records Management controls with other internal frameworks, requirements, and obligations.
- Partner with external stakeholders, such as the Fund Administrator as required, to ensure appropriate management of Rest records in accordance established policies and standards
About You:
- At least 2 years’ experience supporting enterprise-wide Records Management programs, including implementing policies and procedures, managing document retention and destruction processes, and overseeing compliance with legal and regulatory requirements.
- Knowledge of industry best practices, emerging trends, frameworks and standards relevant to Records Management (e.g. AS ISO 15489).
- Experience with relevant technologies and systems, such as electronic document management systems (EDMS) and Records Management software (RMS).
- Knowledge of legislative and regulatory obligations relevant to Records Management for a Superannuation Fund.
- Experience supporting organisational change programs to roll out tools and processes in support of a Records Management program, including the remediation of legacy records.
- Experience in supporting multiple projects and prioritising competing deadlines.
- Experience managing relationships with external service providers, such as records storage and destruction vendors.
- Proficient at drafting high quality papers for Senior Leaders, Executives, Boards and Committees.
- Well-developed influencing skills, with a proven ability to build consensus and drive better outcomes through collaboration with broader business teams.
- Well-developed interpersonal skills coupled with superior oral and proven written communications skills appropriate for Senior Leaders.
Benefits
Our benefits have been designed so you can tailor your experience with us and include:
- Personal and professional development opportunities
- Flexible, hybrid working – work to suit your lifestyle (must be based in Australia)
- Purchase leave scheme and gender neutral 16 weeks paid parental leave
- Super Contribution Continuation for 12 Months of parental leave
- Meeting free breaks (Rest Stops)
- Income Protection Insurance
- Rest Excellence awards (peer recognition awards based on Rest’s values and behaviours)
Rest is committed to creating a flexible work environment and culture that embraces diversity, equity, and inclusion - where people feel welcome, safe to be themselves and inspired to do their best.
We value the different backgrounds, lived experiences and abilities our diverse team brings. We welcome and encourage applications from candidates of all ages, cultural backgrounds, faiths, gender identities, sexual orientations and thinking styles. This includes people with disability, neurodiverse individuals, Aboriginal & Torres Strait Islander peoples and those with disrupted work history due to career or other breaks.
Please note only people with the right to work in Australia will be considered.
*Funds under management as at 30 June 2023. Rest is recognised as a by the Responsible Investment Association Australia (RIAA) in its Responsible Investment Benchmark Report 2022.
Rest will review applications prior to the closing date and may close the role earlier
