Office Administrator

• Top 5 in Best Places to Work 2022, 2023
• In-house construction training & development programs
• Work with a team of creative, innovative thought leaders

We are a highly Supportive company.

Kapitol is revolutionising the construction industry by embracing cutting-edge digital technology, driving innovation, and prioritising quality, safety, and workplace culture to create a future where construction is more productive, safe, and sustainable. Based in Melbourne, we're building to be Australia-wide with a diverse portfolio including commercial, education, industrial and residential projects.

Our team is an Authentic group of professionals.

As our sustained growth continues, we are looking for a driven and proactive Office Administrator to join our team on our Tullamarine project. You will primarily deliver data entry, general administration, and office management support. We are a fast-paced and growing company, looking for passionate people that thrive on success and take pride in the quality of their work. Creative, innovative thinkers with strong learning mindsets make up our existing team – and we set out to bring aboard the same.

You will embody an Inspirational approach to work.

What you will do:

• Support the Construction Manager and Project Manager
• Communicate effectively with our site office personnel, subcontractors and client
• Processing of Permit to Work forms, access passes, and associated documentation
• Assist with data entry, analysis and report compilation
• Assist with document control, ensuring accuracy and currency of information maintained in our systems
• General office management duties and ad-hoc administration support for site team
• Effectively manage/redirect enquiries as appropriate

What you will bring:

• Circa 3 to 5+ years’ experience in a similar data entry / administration support role
• Well versed in fast-paced environment, ideally with exposure in a construction site office
• The ability to communicate effectively with key stakeholders internally and externally
• Proficiency with MS Outlook, Word, Excel and PowerPoint skills with the ability to pick up new systems quickly
• Strong data entry and documentation skills
• Exposure to a range of general administrative tasks
• A proactive, can-do positive attitude, with a team focus and exceptional customer service
• Well organised with the ability to juggle multiple tasks concurrently and quickly adapt to changing priorities and deadlines

We are Driven to offer you a great career and benefits.

• Top 5 in Best Places to Work 2022, 2023
• Agile, fast-tracked career development pathways
• Industry-specific, leading training and development
• 5-day week; site managers enjoy our “10 in 14” program
• Flexible working arrangement options and hours
• Paid Parental Leave, financial and practical support
• Expanding selection health/wellbeing initiatives
• And there is so much more for us to discuss with you!

Kapitol value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, life stages, cultures, faiths, sexual orientation, and genders.

Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great. Find out more about Kapitol Group on our website (kapitolgroup.com.au) – and follow us on LinkedIn and Instagram for regular updates.

Please be sure to apply directly as we will not be engaging the services of recruitment agencies, nor any agency-represented candidates for this role. Kapitol will not be held responsible for any associated fees from recruitment agencies resulting from unsolicited introductions.