Office Assistant

The Offer

• Opening within a company with a solid track record of success
• Flexible working options
• Opportunity to make a positive impact

The Job

Responsibilities:

• Manage and maintain digital filing systems, ensuring documents are organized and easily accessible.
• Handle incoming and outgoing correspondence, including email, phone calls, and virtual mailboxes.
• Assist with scheduling appointments, meetings, and conference calls, and coordinate virtual meeting logistics.
• Prepare and format documents, presentations, and spreadsheets using Microsoft Office or Google Workspace.
• Conduct online research and compile information into comprehensive reports or summaries.
• Assist with data entry, record-keeping, and database management tasks as needed.
• Coordinate travel arrangements and accommodations for team members, if required.
• Provide administrative support during virtual meetings, including taking meeting minutes and distributing action items.
• Assist with ad hoc projects and assignments as assigned by supervisors or team leaders.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.

The Profile

• Previous experience in an administrative or office support role is preferred.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
• Proficiency in using Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools.
• Familiarity with virtual communication platforms such as Zoom, Microsoft Teams, or Slack.
• Attention to detail and accuracy in completing tasks, with a focus on quality and efficiency.
• Ability to work independently and remotely with minimal supervision.
• Reliable internet connection and access to a suitable workspace conducive to remote work.
• Flexibility to adapt to changing priorities and responsibilities as needed.
• Availability to work part-time hours on a flexible schedule, with potential for occasional evening or weekend work based on business needs.

The Employer

Our client is a company that has been delivering concrete finishes for over 24 years around the local area. They are strong and reliable company that is qualified to handle all concrete working, concrete flat work, paving, concrete loading docks, retaining walls and more for your residential and commercial property.