Office Assistant / Executive Assistant

Scyne Advisory 

We are public sector specialists who support governments and their agencies to deliver services to Australians, helping government to build more resilient, equitable, secure and prosperous communities. One purpose, one practice. We are guided by our values of Stronger Together, Amplify Impact, Build Trusted Relationships, Value Every Person, Think Beyond Limits, and Defined by Ethics. 

Our purpose-driven professionals provide clients with access to the skills and capabilities to support the delivery of government agendas and public purpose projects, with specialist teams across Strategy & Transformation, Finance, Risk & Cyber, Data & Digital and Infrastructure & Property, nationally. 

The Role and Responsibilities 

*Due to the nature of the role, the successful candidate will be required to be in the office 80 percent of the time.

As the Adelaide Office Assistant  / Executive Assistant to the South Australian Geography Lead, you will oversee the provision of administrative and support services for the Adelaide Scyne Advisory team, facilitating the delivery of business operations to agreed standards. Elements of the role may include support for our operations, marketing, facilities administration, procurement, IT administration and Executive Assistant support.  

Under the direction of the Government Lead Partner and supporting the Adelaide Leadership Team your key responsibilities include: 

In this role, you will create value by:  

• Managing existing resources and use of office space to support the business, including the development, implementation and review of office systems, procedures and methods.  
• Drive initiatives to enhance local administration function and Executive Assistants.  
• Overseeing and controlling expenditure for the team functions. 
• Monitoring and addressing complex and / or sensitive enquiries and issues, including escalations to ensure their timely and effective resolution.  
• Liaising with other Office Managers / Assistants across our locations on administrative issues nationally.  You will work closely with this team and divide up national projects amongst the team.  This will see you taking the lead on some initiatives nationally.  
• Liaising with stakeholders, business and suppliers for internal and external events.  
• Maintaining procurement of all office supplies and office services where necessary.  
• Overseeing maintenance of office equipment and calling in service technicians when required.  
• Maintaining WH&S compliance and facilities management, including maintenance of the Business Continuity Plan with the support of our National Facilities Leader.  
• Executive assistant support South Australian Geography Lead – here you will provide a high-quality executive and administrative support. 

About You 

You demonstrate the attributes of being a team player who is a self-starter, detail orientated, and an effective communicator with the confidence to build relationships, negotiate and persuade stakeholders at all levels of the business. You are comfortably able to prioritise your workload and priorities and possess sound commercial acumen.  

You are skilled in performing in high pressure environments and delivering on tight deadlines. You have experience in office management principles, project and time management, strategic thinking and know how to execute.   

You’re collaborative and enjoy working in an innovative environment. You’re a problem solver by nature and most importantly, you act with integrity and show care for the people you work with. 

Benefits 

• Market leading Parental Leave: Allows either carer to take 26 weeks of leave, flexibly, until a child is two years of age. A six-month minimum service requirement for new starters applies. We also make full superannuation contributions for up to 12 months (including unpaid parental leave). 
• Flex working: Our people have the autonomy to choose where and when they work so they can integrate their professional and personal lives, finding the right balance that fuels their growth, wellbeing, engagement and productivity. If it works for them, their teams, and their clients, it works for us. 
• Additional leave: Includes Birthday leave, First Nations Cultural Leave, Floating Public Holidays, Leave+ (purchased leave up to 12 weeks), Study Leave, Volunteering Leave, and more! 
• Smart device reimbursement: Working flexibly means accessing the information you need on the go. That’s why we help pay for your smartphone or tablet, claiming up to $60 a month towards your bill. 
• Wellness and Lifestyle benefits: We’ll give you $295 a year to spend on items or activities that support your wellness, and up to $205 a year to support your balanced lifestyle. 
• Sonder: A digital care platform that empowers people to actively take control of their wellbeing to live well and perform at their best. 

We value every person and every voice 

We are committed to fostering, cultivating, and promoting a culture of diversity, equity and inclusion.  

We know that an inclusive culture, and collective intelligence improves the decision-making processes and is critical to delivering exceptional outcomes for our clients and team. We encourage applications from those in marginalised and/or historically underrepresented communities within our workforce. Additionally, if you require any adjustments to the process, please let us know. 

 Interested in working together or want to find out more? 

If you too share our purpose of helping governments and their agencies build more resilient, secure, equitable and prosperous communities, then you should apply today. For any questions, please contact ***************@scyne.com.au.