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Form of workVerve Partners is an energetic team of specialist consultants reimagining recruitment Australia-wide. With over 170 years of experience between us, we’ve found the sweet spot in talent search – and want to share it. By scouting smart, digging deep, and embracing diversity, we grow vibrant careers, cultures and communities. We currently have offices in the lifestyle cities of Newcastle and Wollongong.
We now have the opportunity for a skilful administrator to join our team on a permanent, full-time basis as our Office Coordinator. This position is based in our head office in Hamilton North.
The role is an integral part of our team and is essential for the day-to-day running of our business.
You'll be responsible for:
- Greeting visitors and ensuring meeting rooms and office space are kept clean and tidy
- Building and maintaining relationships with suppliers
- Formatting resumes with accuracy and speed
- Reference checking over the phone using a template supplied
- Entering invoices and supporting our accounts manager
- Managing set up of on-hire casual employees and following up on timesheet approvals
- Maintaining all internal HR documents including staff records
- Ordering stationary, office supplies and marketing material
- Troubleshooting minor IT problems and speaking with our external IT provider when needed
- Completing internal reports using MS Excel
- Project coordination and reporting of projects
- Support to the internal marketing function
- Assist the directors and wider team with any relevant administrative duties
- Previous experience working in an office environment in a similar role and the willingness to learn and grow
- Excellent customer service skills and be a natural people person
- A proactive approach with a positive, forward-thinking attitude
- A high attention to detail and the ability to pick up errors
- Strong problem-solving skills and enjoy helping others
- Advanced skills in the MS Office Suite and comfortable navigating systems
- Experience with Xero and SharePoint will be an advantage but not essential
- The ability to work in a diverse and varied role and be able to juggle conflicting priorities
- Attractive salary package – above industry standard
- Flexible hybrid working arrangements
- An extra week of annual leave after 3 years of service
- Quarterly team celebrations and recognition
- Unexpected tokens of appreciation and gratitude – gifts, lunches, breakfasts
- Paid birthday day off
- Paid family leave between Christmas and New Year in addition to standard annual leave
- Paid self-care day each quarter
- Dress for your day options
- Laptop, Apple AirPods
- Free off-street parking
- Full onboarding, training and development program
- Open-door access to the directors
- Give back to the community – support a charity of choice
- Health and wellbeing initiatives
- Fun, collaborative and supportive working environment - we celebrate everyone’s success
