Address About the role:
We are looking for an energetic, proactive and organized individual to take care of our beautiful Sydney office! On a daily basis, the Office & Facilities Coordinator is responsible for ensuring the smooth and efficient operation of Akuna Sydney's organizational and administrative functions. While this person is responsible for juggling many different important tasks and responsibilities, creating a positive environment where people are proud to work is just as crucial!
This is a full-time position. Hours would be between 8-4:30/5pm, Monday through Friday.
What you'll do:
Liaise with the building maintenance staff on various facility needs
Order and maintain appropriate levels of office and kitchen supplies while keeping respective areas tidy and easily accessible
Serve as Akuna's first point of contact by greeting, directing and assisting visitors, tradespeople and interview candidates
Responsible for booking employee and candidate travel arrangements, and sending out relevant travel documents
Coordinate or manage inhouse/external events, activities or catering
Manage internal merchandise stock levels and give aways
Manage gift register for personal milestones ad hoc
Answering and routing incoming calls
Manage sending, receiving, opening and distribution of mail and shipments
Update various intranet pages ad hoc
Provide cover and support for the Barista when required
Support the Human Resources and Recruitment team with tasks as needed including conference room preparation, event support, setting up desks for new hires, and other duties required
Generate new ideas for how to make our office environment more efficient and the best it can be.
Qualities that make great candidates:
Highly organized and detail-oriented
Ability to work with multiple departments, Senior Management and external service vendors
Professional and reliable
Can be trusted to handle confidential information
Proven ability to work effectively with minimal supervision
Always looking to improve or develop more efficient processes when needed
About You:
12 months' experience in a similar role within an office administration or facilities area
Proficient in Microsoft Office applications such as Word and Outlook
Previous experience using Canva (desirable)
