Office Manager

Job Description: Office Manager
Position Overview:
We are currently seeking a highly organized and detail-oriented Office Manager to join our team. As an Office Manager, you will play a crucial role in ensuring the smooth day-to-day operations of our office. Your responsibilities will include managing administrative tasks, coordinating office activities, and supporting various departments to maintain a productive and harmonious work environment.
Key Responsibilities:
1. Administrative Support: Provide administrative support to the management team and staff, including handling correspondence, managing calendars, scheduling meetings, and maintaining office supplies.
2. Office Coordination: Oversee the general operations of the office, managing facilities, coordinating maintenance and repairs, and ensuring a clean and organized workspace.
3. Communication: Serve as a point of contact for internal and external stakeholders, answering inquiries, directing calls, and relaying messages in a professional and timely manner.
4. Documentation and Records: Maintain and update office records, files, and databases, ensuring accuracy and confidentiality of information.
5. Staff Management: Assist in onboarding new employees, maintaining personnel records, managing attendance, and supporting payroll and benefits administration processes.
6. Event and Travel Coordination: Organize and coordinate office events, meetings, conferences, workshops, and travel arrangements as needed.
7. Financial Management: Assist with budget management, expense tracking, and invoice processing, collaborating with the finance department to ensure accurate financial records, a extensive knowledge in MYOB systems is desirable.
8. Policies and Procedures: Maintain up to date and implement office policies and procedures, ensuring compliance with company guidelines and legal regulations.
9. Technology and Equipment: Maintain office equipment, troubleshoot technical issues, and liaise with IT support for any necessary repairs or upgrades.
10. Health and Safety: Promote a safe and healthy work environment, monitoring compliance with health and safety regulations, and coordinating necessary training and inspections.
Requirements:
- Bachelor's degree in business administration preferred, Office Management, or a related field preferred. Formalized qualifications preferred. 
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in office software applications (e.g., MS Office), equipment, and phone systems.
- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Problem-solving abilities and a proactive approach to resolving issues.
- Strong interpersonal skills and the ability to work effectively with diverse teams.
- Familiarity with office procedures and best practices.
- Knowledge of relevant legal regulations and compliance standards.

If you possess the qualifications and skills listed above and are eager to contribute to the efficiency and productivity of our office, we welcome you to submit your application for the Office Manager position. We look forward to reviewing your application and potentially welcoming you to our team.