Office Operations Manager

OFFICE OPERATIONS MANAGER

A challenging and rewarding opportunity exists in this Not For Profit Association for an experienced and highly motivated Office Manager who has experience in managing the day to day operations of a small to medium size office.

The position would suit a candidate who enjoys the challenge of managing staff as well as taking on further responsibilities to improve the overall business function. Reporting directly to the Board of Management this position will be integral to the efficient operation of the association ensuring that members service requirments are met.

THE ROLE

1. Reporting directly to the Management Committee
2. Overseeing the daily business activities to improve overall business functions, and to continually implement and drive strategies to reduce operating costs.
3. Assisting the Finance Manager, Chief Executive and Finance Committee to develop Annual Budgets
4. Maintaining Job Descriptions for ALL office position reports including KPI’s
5. Annual Review of Staff
6. Providing 1 on 1 training where applicable
7. To develop training manuals for all positions and ensure each member of staff has sound knowledge of the rules and regulations that apply to their function.
8. Inducting new Staff
9. Providing effective and regular communication to staff including staff meetings
10. Providing effective and regular communication to Members
11. Managing OH & S requirements
12. Managing Staff Leave
13. Develop a sound knowledge of the Constitution, Rules and Regulations for the Association, including any applicable National Rules
14. To attend MC meeting as required 
15. Other duties as determined by MC.

DAY TO DAY FUNCTIONS

1. Ensuring all SOPs are current and relevant.
2. Managing Staff
3. Ensuring all processing is up to date.
4. Resolving issues affecting members and staff
5. Ensuring productivity levels continually improve

THE PERSON

The successful candidate will have a proven track record in a similar position and be able to demonstrate a high degree of success in managing staff and the office function to deliver positive outcomes. A strong HR background would be viewed favourably.