Office & Payroll Manager

My client, a leading supplier of materials to the Construction industry, is now seeking an Office & Payroll Manager to support the Finance Manager with the day-to-day running of administrative and accounts tasks.

The ideal candidate will possess a strong background in payroll administration, accounts payable / general finance duties for a small to medium sized business, excellent organizational skills, and the ability to maintain a smooth and efficient office environment.

The Role
 
Key responsibilities will include, but not limited to, the following:

1. Payroll Management:
   • Process and manage the company's payroll accurately and on time for approximately 220 employees and contractors.
   • Handle payroll inquiries and discrepancies promptly and professionally.
   • Collaborate with the wider business to maintain accurate employee records and update payroll information as needed.
2. Office Administration:
   • Oversee general office operations to ensure a well-organized and efficient work environment.
   • Manage office supplies, equipment, and maintenance needs.
   • Address day-to-day office-related issues and provide timely solutions.
3. Financial Record Keeping:
   • Maintain accurate financial records related to payroll, office expenses.
   • Prepare financial reports as needed and assist with budget tracking.
   • Work closely with the finance team to ensure accurate financial data.
4. Accounts Payable:
   • Manage the end-to-end accounts payable process.
   • Process invoices, verify transactions, and ensure timely payments to vendors.
   • Reconcile accounts payable transactions and resolve discrepancies.
   • Communicate effectively with vendors regarding payment inquiries.
   • Assist with audits and compliance reviews as necessary.
5. Communication and Team Collaboration:
   • Communicate effectively with employees regarding payroll and office-related matters.
   • Collaborate with cross-functional teams, including HR, finance, and senior management.
   • Foster a positive and collaborative office culture.

 
The Person
 
The ideal candidate will join with the following profile:

• Proven experience in a Finance position with expertise in both Payroll and Accounts Payable, preferably also having worked in an administrative / office management capacity also
• Strong organizational and multitasking abilities.
• Proficiency in payroll software, accounting software, and Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.
• Relevant certification or degree in accounting, finance, or a related field.

 
This role is full-time, permanent and office-based in the company’s premises in Laverton North (onsite parking provided). Please note that unfortunately remote applicants cannot be considered at this time. Candidates must possess full working rights for Australia.