AddressAbout ILM
Founded by George Lucas, ILM is the leading effects facility in the world, with studios located in San Francisco, Vancouver, London, Sydney and now, Mumbai. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema. You can see some of our current projects here.
As we continue to grow ILM Sydney, we are seeking a Payroll Assistant to join our Finance team. The Payroll Assistant will be responsible for providing support to the Sydney Finance and HR teams, playing a key role in ensuring company wide payroll and time tracking are processed accurately and on time.
What will you be doing?
- Assisting with processing monthly Payroll for ~ 600 employees via a hybrid in-house/outsourced managed service arrangement, ensuring all employees are paid accurately and in a timely manner
- Gather monthly documentation to support payroll including updated contracts, termination documentation, changes to employee details, employee tax documentation.
- Support and train employees in Australian payroll processing procedures.
- Assisting with weekly Time cards close management in H2G, reviewing time cards for completion, maintaining weekly head counts, updating outstanding timecards, completing weekly upload process of timecard data into Oracle.
- Expense claims - auditing and processing expense claims, providing training and assistance to all staff.
- Reconcile all leave taken in timesheet system to OUTS and payroll reporting
- Prepare monthly leave balance reports
- Assist with headcount reporting and reconciliations
- Assistance with gathering payroll-based audit documentation
- Assisting in processing and reconciling monthly payroll tax submissions
- Other adhoc tasks
To be a contributing member of this team, you will have a mix of these skills:
- HSC/VCE Equivalent is required. Completion of payroll related qualification or courses is an advantage
- At least 2 years of experience in a similar role
- Previous working experience in entertainment/media industry is a plus
- Oracle and TM1 experience an advantage
- Ability to work collaboratively with employees across the organization and at all levels.
- High attention to detail and accuracy
- Strong understanding of payroll system configurations and behaviours
- Utmost reliability, professionalism, confidentiality and discretion in handling sensitive payroll information
- Organised and systematic; plans well and manages priorities
- Good written and verbal communication skills
- Proficient in Microsoft Office, Google Suite and Adobe Acrobat
Join ILM
At Lucasfilm/ILM we believe that diversity, inclusion and belonging are integral to our company. We are at our best when our people at all levels reflect the vast life experiences of our audiences, and we thrive when ideas and decisions from all are valued and represented. If you are passionate about the role, but don't fit every criteria of the posting, we encourage you to still apply. We want to hear your story.
