Personal Assistant

About Us
At Kokoda Property, we offer inspiring workplaces, rewarding careers and the opportunity to truly make a difference. We don't do the "norm"; we were built on going against the odds and saying yes, when others say no.

We pride ourselves on delivering superior quality and exceptional customer service, making us a leader within the industry. We seek out others who will come to work every day to make a difference, whether large or small, in the lives that work here and to the people who live in the places we build, and they call home.

For us, it's just as important that you fit within our culture, our values, and our ambitions, as it is that you bring the skills and experience to truly make a difference in the work that you do. You are comfortable in going the extra mile, testing yourself and seeing what is possible.

The Role
To assist the Founder & Managing Director (MD) and Executive Business Manager in all executive, administration and Personal Assistant functions.

Key Responsibilities 
The PA is integral part of the MDs daily operations, and it is imperative that the PA has a thorough understanding of the Kokoda business, its operative parts and how they interrelate.

A good working knowledge of the following departments is key. Daily interaction and communication with the following areas includes:

• Marketing & Sales
• Funding & Acquisitions
• Development and construction
• Finance, legal and office operations

  Administrative Support: 

• Manage executive’s calendar/s, including scheduling appointments and coordinating meetings, allowing enough time to effectively manage a meeting and outcome
• Manage executive travel arrangements & related bookings
• Screen & handle incoming calls and correspondence
• Manage emails, including replies and taking action where required
• Maintain an organised filing system for essential documents and files
• Document preparation and management: Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executive team.
• Attend internal and external meetings to take minutes, actions & follow up
• Meeting and event coordination: Organise and prepare for meetings, including collation of supporting documents, booking rooms/venues, and ensuring all necessary equipment is available. Assist with event planning and execution as needed.
• Personal errands: Assist with executive’s with personal errands including purchases, and supplier payments.
• Office Management: assist with administration and management of office functions as required, particularly in busy periods and when office managers are on leave.
• Confidentiality: maintain the highest level of confidentiality regarding the CEO's business and personal matters.

About you

• Minimum 5 years administration experience
• Real Estate/ Property experience preferable 
• Strong communication, negotiation and conciliation skills required to work effectively with internal/external stakeholders
• Motivated and organised approach to workload
• Ability to work autonomously 
• Ability to manage time, responsibilities and competing priorities without supervision
• Team oriented with a strong work ethic and can-do attitude
• Produce a high standard and broad scope of work
• Ability to meet strict schedules and timeframes

On Offer
We are offering a challenging, rewarding and autonomous work opportunity. You will work in an entrepreneurial culture in our Cremorne office designed to be an inspiring and creative space.

If you feel you have the necessary qualities for this role, please tell us in your cover letter why you will be an asset to the company, including your relevant experiences and qualifications.

To learn more about who we are, and what we do, watch our Path Less Travelled video (below), and visit our websites to learn more about our luxury residences and hospitality business.

www.kokodaproperty.com.au