Address
Form of work
Salary- Permanent Full Time contract
- Immediate start available
- Mooloolaba
Footprints Community is a well-regarded not-for-profit provider of community-based services, working in the community for over 30 years. We specialise in working with older people, those that experience disability, mental illness, as well as those who are at risk of homelessness.
We believe in independence, strength, and choice. We work with people and their representatives, at their own pace, to empower and support people to reach their goals.
About the role
Reporting to the Chief Financial Officer, the purpose of this role is to provide high-level secretarial and administrative support to CFO/Company Secretary.
Key Responsibilities include, but are not limited to:
- Provide administrative support to the CFO ? including in their capacity as Company Secretary
- Maintain Company Limited by Guarantee (CLG) documentation and items within Electronic Company Register and Board Member Registers.
- Ensure Compliance Checklist obligations are completed for Company Secretary (Admin) responsibilities
- Coordinate and maintain calendar; organise and arrange meetings/appointments as required.
- Attendance, participation and coordination of both team and relevant board committee meetings; including the preparation and distribution of papers (e.g., agendas, minutes) and the follow-up of any action items.
- Liaise with internal and external stakeholders and/or regarding the above (e.g., booking of presenters)
- Coordinate board member approvals when requested by CFO, provide administrative support and electronic signature, especially during acquittal periods.
- Review contracts and funding agreements to highlight changes and proof read documents and files as requested by CFO.
- Provide administrative support to CFO and Finance Manager and Finance Coordinator for policy reviews.
- Provide board and confidential information to auditors during financial and quality audits.
- Use Microsoft Office Suite for publication of documents in approved format.
- Provide office administrative support for Sunshine Coast (Mooloolaba) office.
- Provide cover and act in the role of the Executive Assistant to the Chief Executive Officer (CEO) during periods of EACEO leave.
Knowledge and Skills required:
- The capacity to understand the operational requirements of the Executive team, and to identify the administration activities, processes and equipment that can contribute most effectively to support the organisation?s objectives.
- Demonstrated experience in the efficient use of computer applications (such as TEAMS, excel etc.), databases, and telephone systems.
- Excellent time management and attention to detail.
- High-level communication skills, both written and verbal, and the ability to liaise effectively with internal and external stakeholders, contractors, and services.
- A positive attitude towards our clients and the willingness to work within Footprints Values and Code of Conduct.
- Commitment to continuous quality improvement.
- National NDIS Worker Screening Check or current Yellow Card and Blue card-working with Children and young people check.
Benefits of joining Footprints
- Attractive remuneration with generous salary sacrifice benefits
- Opportunities of ongoing professional development and training
- A committed and friendly work environment
For more information, please contact Ralda Ruberry, Chief Financial Officer on 0431 072 492
Shortlisting and interviews will commence as soon as applications are received.
Further information about Footprints Community can be found online at www.footprintscommunity.org.au
Footprints encourages applications from all people. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, Footprints strongly encourages Aboriginal and Torres Strait Islander applicants for this position.
