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Form of workHello Molly, one of Australia’s fastest growing fashion eCommerce brands, is seeking a career PA and Office Manager to join our team!
As the trusted aide to our Director and Founder, you will streamline day-to-day activities (both personal and business) to allow her to focus on core business responsibilities. Additionally, you will provide administrative assistance to ensure the seamless, productive running of our office in general.
Responsibilities include:
- Diary management, including scheduling appointments, meetings, and events, and ensuring that the Director’s diary is organized and optimized.
- Act as the Director’s communication gatekeeper, serving as a point of contact between her and other staff members, stakeholders and external contacts.
- Managing correspondence and prioritizing messages based on their importance.
- Prepare and edit documents, presentations, and reports for review.
- Assisting with personal tasks and errands, eg scheduling family appointments, managing personal and household admin and support with childcare requirements (eg school pick-ups) as required.
- Undertaking personal and business-related projects, including research, information gathering, and preparing summaries or reports.
- Coordinate and oversee special projects and initiatives, ensuring deadlines are met and objectives are achieved.
- Organize and maintain files, records, and databases, both physical and electronic.
- Attend meetings as required, taking minutes, and following up on action items and responsibilities.
- Oversee day-to-day office operations, ensuring proper functioning of facilities, equipment, and supplies.
- Develop and implement office policies and procedures to maintain efficiency and productivity.
- Manage office budgets, expenses, and procurement of supplies and equipment.
- Coordinate office maintenance and repairs, liaising with vendors and service providers as needed.
- Serve as a point of contact for employees, addressing concerns and facilitating communication between staff and management.
- Collaborate with department heads and senior management to support organizational goals and initiatives.
- Identify opportunities for process improvement and implement solutions to streamline office procedures.
About You:
- 3+ years professional PA and office management experience.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills, with attention to detail.
- Adaptable and flexible, able to handle unexpected tasks or changes in priorities efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Discretion and professionalism in dealing with confidential information.
- Ability to work independently and collaboratively in a fast-paced, fluid environment
What we offer:
- Competitive salary & great employee perks
- Generous staff discount
- Talented, collaborative team environment
- Sun-filled, pet-friendly HQ in Alexandria
This is a full-time, on-site role. You must be based in Sydney and have full Australian working rights. Only successful candidates will be notified.
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