AddressAbout the role:
Due to continued business success and growth, an opportunity has become available for a Personal Assistant / Office Manager to join our organisation. This role will be instrumental in supporting the overall success and growth of the family of companies by providing executive level support to the Managing Director including email and diary management and will support the overall efficiency of our administrative functions including but not limited to Finance, Sales, Human Resources & Payroll.
This is initially a part time opportunity, working 24 hours per week with flexibility to choose your work schedule (e.g. 3 full days or 5 shorter days). You will be working remotely initially and one of your first projects will be to secure a new office on the southside of Brisbane for our growing team.
This is a role that requires a self-starter with a lot of initiative as you will be working remotely and providing essential support to the business with limited direction. This is a newly created role that you can really make your own. Key accountabilities will include:
- Managing the emails and calendar for the Managing Director.
- First point of contact for suppliers and customers, handling correspondence, including email, phone calls, and written communications.
- Coordinate office supplies and equipment ordering.
- Organising renewal of annual registration and insurance policies.
- Organise company vehicles including payment of tolls & fuel rebate.
- Manage all aspects of bookkeeping, including invoicing, accounts receivable, and accounts payable.
- Process the payments for suppliers for stock that has been ordered and arranging payments and follow ups.
- Monitoring of supplier invoices and allocating for payments.
- Reconciling and processing business expenses including credit cards.
- Organising the processing of payroll which includes PAYG, superannuation and entering leave and holidays requested or taken.
- Drafting employee contracts and accurately entering new employees into the system.
- Setting new employees up with all the relevant access required.
- Provide support in the onboarding and training of new employees, as needed.
- Employee offboarding in payroll system and deactivating access.
- Identify opportunities for process optimisation and suggest improvements to enhance efficiency and productivity.
About you:
To be successful in this role you will have exceptional organisational and problem-solving skills with the ability to anticipate the needs of the Managing Director and the team, proactively addressing issues and finding solutions. Key requirements include:
- Demonstrate a high level of attention to detail and accuracy in all tasks.
- Proven experience in finance and office management or a related administrative role.
- Experience in processing payroll, including superannuation and PAYG.
- Self-motivated, with the ability to work autonomously and efficiently with minimum supervision and able to prioritise effectively.
- Basic knowledge of accounting principles and GST legislation relating to Tax invoices.
- High level of interpersonal and communication skills.
- Strong computer skills e.g. Microsoft Office
- Flexible approach
About us:
At TSA, all our products are designed, developed, and tested in Queensland, Australia. We've partnered up with leading industry brands to offer a line-up of adventure-proof products and touring solutions that adhere to industry standards.
We've created GVM upgrade kits to ensure your 4wd is up to the task of carrying and towing everything you need, and we're creating new touring products every month to help get more from your car. We're all about empowering Aussies to have their best trip yet.
