Program Coordinator

We are very excited to represent a large Govt. agency in Parramatta who focusses on making people's lives better. This role requires the person to be onsite 3 days a week.

Your work will involve :

• Project Schedule Management: Assist the Project Manager in developing and maintaining detailed project schedules using MS Project. Monitor progress against key milestones and update schedules as required to reflect changes in project scope or timelines.
• Meeting Coordination: Organise and schedule project meetings and workshops, ensuring all necessary participants are available and informed. Handle logistics such as booking rooms, setting up conference calls, and preparing necessary technical equipment.
• Documentation and Reporting: Take detailed minutes during meetings to capture decisions and action items. Prepare project status reports and maintain RAID logs (Risks, Assumptions, Issues, Dependencies) to keep the team and stakeholders informed of project progress and potential challenges.
• Administrative Support: Assist in the administrative aspects of project management, including the preparation of presentation materials for internal stakeholder meetings. Help in collating data and creating visual aids to effectively communicate project status and needs.

• Governance & Reporting support: including preparation and distribution of governance meeting papers, preparing meeting Minutes and follow up on meeting actions with action owners.
• Undertake QA reviews for new Program and BAU Change Requests.
• Commercials Support: Provide administration support to the project management office in respect of non-routine matters, vendor contract variations, and monitoring/tracking approvals for in-flight procurements.

• Excellent administration skills including intermediate – advances MS Project Skills (Word, Excel, PowerPoint)
• Prior experience preparing meeting papers and detailed meeting Minutes of the highest quality.
• Prior experience writing preparing Executive Briefing Notes / Memos

Prior experience (or sound understanding) of ICT procurement and professional services, particularly in a NSW Government context

If this sounds like the right opportunity for you, get in touch with Anu Yadav on +61 2 9259 8728 for more details