Advitech is the founding company of Emergent Group. It is a multi-disciplinary engineering and technical sciences company that provides high-level engineering and environmental services, advice, and management for multiple sectors including energy, agriculture, infrastructure, government and resources. We have contributed to large and diverse projects including the iconic telescope, upgrades of Sydney Opera House theatres, sustainable housing projects in remote NT and large scale battery projects. As our business continues to expand and grow, we have identified a new opportunity for a Project Coordinator to support our engineering and environmental projects.About the RoleThe Project Administrator is the go-to specialist on job creation, administration and closure in our business management system, Business Central. You will liaise with the Job Coordinators to ensure optimal job structure, provide periodic reports on a job’s expenditure and estimate-to-complete, prepare draft invoices, and close out completed jobs.You will contribute to the development of project reporting practices and processes utilising Business Central to assist the lead engineer in managing each job budget vs actual performance.Requirements
- Develop Advitech project monitoring format(s), including traffic light summaries to flag current or impending issues or appropriate Jet reports
- Develop and maintain ‘active’ jobs reporting schedule with all associated Job Coordinators
- Compile periodic project report of all ‘active’ jobs:
- discuss any flagged reports with relevant Job Coordinators * Develop invoicing schedule for each ‘active job’ with relevant Job Coordinator at job kick-off
- Prepare planned invoicing ‘task lines’ for review/edit/release by relevant PM/Job Coordinator
- Provide summary of flagged reports for management meetings
- Participate in post-project ‘lessons learned’ sessions
- Demonstrable experience in this type of role using Business Central or a similar business management system
- Minimum of 5 years of experience in a similar role, ideally with a consulting engineering provider
- Excellent communication and interpersonal skills
- An understanding of the bigger picture and ability to self-manage own workload while working well in a team
- Excellent attention to detail and the ability to prioritise and manage deadlines
- Experience in a consulting engineering environment
- A demonstrated history of participating in the development of job management practices and processes
- A history of working in a collegial team environment
Reports To: Principal Engineer – Projects
Location: Advitech office, located in the Emergent Group Headquarters, Newcastle.
Salary: Competitive salary plus superannuation and generous income protection insurance, wellbeing vouchers, referral program bonus, overtime options, professional membership subsidies, and monthly Group lunches.BenefitsThe wellbeing of our people is our top priority. Some of our benefits include:
- Industry leading training and development programs tailored to you
- A supportive and collaborative work environment
- Flexible work and leave arrangements including additional leave to reward loyalty
- Free car park including bike parking, showers and lockers
- Employee Assistance Program for you and your immediate family
- Social Club activities including monthly lunches