Project Administrator

We are seeking an experienced Project Administrator to join Seymour Whyte in this exciting opportunity to work on the M1 Pacific Motorway extension to Raymond Terrace – Heatherbrae Bypass in the Newcastle region.

This is a fantastic opportunity for a passionate Newcastle local admin enthusiast to join a major civil construction project. You will be providing administrative and commercial support to the project team as well as providing job costing, purchasing and accounts.

Seymour Whyte combines the agility and personal touch characteristics of a Tier 2 contractor, the expertise of a Tier 1, and now fortified with the extensive resources of VINCI — one of the largest construction companies globally — our team and clients benefit from the optimal blend of three distinct worlds.

About the role:

• Manage reception duties, mail, filing, minute-taking, and data entry.
• Input and verify delivery dockets, orders, and subcontractor invoices, ensuring adherence to authorisation levels.
• Purchase site goods, excluding permanent materials, ensuring efficient supply chain management.
• Maintain vehicle and equipment registers, facilitating smooth operations.
• Prepare project correspondence, reports, and minutes, ensuring accuracy and organisation.

The successful applicant will have the following skills and experience:

• Certificate III in Business Administration or equivalent qualification.
• Experience in job costing, purchasing, and accounts within the construction industry
• Exceptional data entry skills with a focus on speed and accuracy.
• Strong teamwork ethic, with a demonstrated ability to collaborate effectively.
• Excellent written and verbal communication skills.

We have a range of benefits available for our employees:

Health & Wellbeing

• Discounted fertility treatments.
• Mental health support & employee assistance programs.
• Unmind - access our free wellness app.
• Seasonal vaccinations.
• Corporate discounted private health insurance plan.
• WHEREFIT – Fitness & Wellbeing benefits over 2,000 unique offers at up to 40% off.
• Workplace giving – contribute to charity through your pay, receive tax benefits.

Time for life / Work life balance

• Birthday Leave.
• A range of flexibility options.
• Paid Parental Leave and parental support.
• Purchased leave program to encourage your work/life balance.
• Cultural leave for Aboriginal and Torres Strait Islander peoples.

Financial Wellbeing

• Employee benefits across many categories such as shopping, travel, entertainment, health and wellbeing and automotive.
• Employee referral bonuses.
• Salary sacrifice novated lease.
• Competitive market benchmarked remuneration.
• Salary continuance insurance for eligible employees.
• Regular company hosted financial wellbeing webinars.
• Generous employee share program with VINCI.
• Unique project bonus scheme generously rewards project staff for strong performance.

Career Development

• Extensive in-house library of educational / training modules.
• Structured professional or personal development / performance development planning.
• A variety of training & development options.
• One on one mentoring programs.
• Executive female mentoring and coaching.
• Free NAWIC memberships for all staff.
• Global mobility with VINCI.
• Leadership development programs.

Many of our projects are located in regional areas. Therefore, all applicants must hold a current Driver’s Licence and have their own transport.

Seymour Whyte is an Equal Opportunity Employer and we encourage applications from candidates with diverse backgrounds. Our commitment to an equitable construction industry extends to an inclusive culture that embraces our differences and gives everyone the opportunity to grow and be equally valued. We're unified in our direction to having a workplace that is balanced and fair for all.

Next steps:

• Submit your CV online to apply for this role.
• All successful applicants will be required to undergo a pre-employment medical and criminal history check.
• Applications will only be accepted from candidates who have the right to work in Australia.

Register on our website for job alerts to be advised when new roles become available. https://careers.seymourwhyte.com.au/

To learn more about us, visit www.seymourwhyte.com.au

Reference code: 493965

This role is being managed by our internal HR team; applications will not be accepted from recruitment agencies.