AddressSupporting our City of Sydney contract, Ventia is looking for an experienced Project Administrator to join our dynamic team in Town Hall, Sydney CBD. The successful candidate will be working closely with our Project Managers and Senior Project Manager to support delivery of comprehensive action plans including resources, timeframes, and budgets for projects.
This is a full-time, permanent position working Monday to Friday 8am - 4pm. The position offers $80,000 - $90,000 TFR.
What do we offer you?
- Attractive salary and working hours!
- An easy going, supportive and collaborative team.
- Exciting opportunities for growth, career progression and upskilling!
- Access to a range of Ventia's employee benefits - discounted private health insurance, paid parental leave, discounted travel etc.
Could you be our next Project Administrator?
- Tertiary qualifications in project management preferred but not essential.
- Proven experience in a project, construction administration or similar support role
- People skills with ability to build meaningful relationships.
- Previous experience in working with multiple stakeholders in support of developing project objectives and requirements.
- Solid organisational skills, including multitasking and time-management.
- Ability to solve problems efficiently with a high attention to detail.
- Strong working knowledge of Microsoft suite packages (Work, Excel, Outlook, etc).
- Knowledge of file management, transcription, and other administrative procedures.
- Solid organisational skills, including multitasking and time-management as you will be working across multiple sites simultaneously.
What you will be doing:
- Prepare action plans, report analysis of risks and gather required resources.
- Financial reporting, cashflow and data management.
- Email management, taking meeting minutes, general admin support.
- Support the delivery of each of the activities noted in the Project delivery processes.
- Support the formulation of project management plans addressing Scope, HSE and Quality outcomes, for approval by Senior Project Manager
- Implement time saving initiatives to accelerate project delivery within appropriate risk tolerances.
- Support delivery of monthly Project review meetings for each project.
- Ensure hand over manuals and relevant project documentation is provided to the Client groups and integrate with the ongoing facilities management services.
- Monitor all costs in line with budget forecasts and ensure appropriate action is taken to advise clients early of cost impacts.
About Ventia
Ventia is responsible for the management and delivery of all hard and soft facilities management services, including maintenance and cleaning, for the City of Sydney's portfolio of 251 facilities.
The portfolio includes the City's range of community facilities such as community centres, libraries, leisure facilities, depots, as well as its commercial buildings - iconic buildings such as the Sydney Town Hall, Customs House, and the Ian Thorpe Aquatic Centre. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.
Diversity
Ventia is enriched by the diverse experiences, talents, and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGTBQI+, Women, Veterans and spouses, and people with disabilities.
How to apply
If you are looking to expand your career with a business that rewards and values its employees, please apply below by clicking on the apply now button.
Position Reference Number: 157194
Job Segment: Project Manager, Data Management, Technology, Data
