Project Administrator

At UGL, we’re powering Australia’s future - Could you be the additional spark we need?
THE PROJECT
The Utilities business are the preferred contractor on two of the largest energy infrastructure projects within the Australian energy sector, one of these projects is located in Queensland and the other in New South Wales. These two exciting opportunities secure a pipeline of work until 2027 and include the design & construction of new transmission lines and substations.
The Site Administrator position will be based on hunter power station!
UGL's utilities business undertakes essential design & construction services for critical infrastructure in the power and water sectors. Our end-to-end delivery ranges from transmission lines, switchyards, substations, electrical distribution through to water and wastewater treatment plants and water pipelines.
What will a day in this role look like:

• Provide high-level administrative support by coordinating correspondence, preparing reports and handling information requests
• Timely and accurate preparation and submission of expense claims on behalf of site staff.
• Assist in managing rosters, including data entry and record checking
• SAP input and maintenance of purchase orders, including goods receipt, journals and queries
• Assist with collecting and collating timesheet information.
• Provide site office support, accurate data entry, filing and daily diary management.
• Purchase of materials, equipment and consumables including co-ordination of delivery to site
• Maintain systems and procedures for contractual requirement
• Liaise with customers, suppliers, employees and public, both internal and external, ensuring positive interaction

The following qualifications and experience are highly desired, but if you don’t tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered.
What are we looking for you to bring to the team:
You want to be part of something bigger, whatever the challenge you see it as the chance to create value. Ideally you will have:

• Experience in a similar administration role
• Intermediate / Advanced Microsoft Office skills
• Ability to collaborate as part of a supportive high-performing team
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands
• Ability to communicate both orally and in writing
• Any experience in SAP will be highly regarded for the role.

Why Unite with the Very Best...

• A competitive salary working in a rewarding, supportive and successful team
• Back yourself and your development, and UGL will back your growth
• Flexible and blended work environment; make use of flexible working and our impressive employee benefits, including:

• A rewarding Wellness Program with AIA Vitality – earn cashback for gym shoes!
• We’ll give you access to a multitude of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment.
• You can also take advantage of our salary sacrifice options including cars, eligible portable electronic devices and professional memberships.

UGL – Big projects. Big careers.
We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through our renewables, power generation, resources and transmission operations. We are an end-to-end engineering and services provider (one of Australia’s biggest inhouse design houses)
We’re the people behind communications, transport, utilities, power, oil, gas, Defence and renewables. We build tunnels under rivers and flyover roads. We’re the people who take on the problems that have never been solved. The ones that stretch you outside of what’s known, where your true genius is challenged and shines.
Diversity & Social Inclusion
UGL is committed to creating a diverse and inclusive environment where each employee feels safe to bring their whole selves to work. We encourage applications from Indigenous Australians, Women, Military Veterans, those from diverse cultural backgrounds, people with a disability and our friends in the LGBTIQ+ Community.
UGL respectfully acknowledges the traditional custodians of the land in which we work and pays our respects to elders past, present and emerging.
As part of the recruitment process, there are a number of checks which may be conducted to demonstrate an applicant’s suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. It’s good to know that UGL does not discriminate based on a Nationally Coordinated Criminal History Check.