Job description
About us: With approximately 49,500 talented people globally and 5,400 talented people based in more than 50 offices in Australia and New Zealand, we engineer projects that will help societies grow for lifetimes to come. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisers including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. Our purpose is simple, we exist to future-proof our cities and our environment.If you wish to know whether you will like working with WSP and aligning with its Culture and Values, please visit our website www.wsp.comWhile we are a large global business, we aren’t tied down by bureaucracy. We strive to give our people the freedom and flexibility to make their own decisions, whether this is in their daily work or for progressing their careers.MiningThe mining industry has a pivotal role to play in the green transition, and WSP's team of dedicated mining professionals are supporting the industry in delivering the metals and minerals required for a greener future, in a sustainable and responsible manner. We consider environmental, social and governance factors in tandem with engineering and design decisions that result in more sustainable and resilient solutions. We are experts in our field, and we are passionate about mining.The OpportunityWe are currently looking to hire a Document Controller to join the Mine Infrastructure and Project Delivery (MIPD) team in the Newcastle office. This is an opportunity to join a growing team within the WSP Mining and Energy group where you will be primarily assisting with the delivery of project documentation and deliverables for a wide range of projects. The projects are predominantly in the mining sector focussed on mine Infrastructure and minerals processing but with the opportunity to work in water, hydrogen, and renewables, supporting our clients in the transition to a sustainable future. What you’ll do: Supporting the successful delivery of engineering projects by our WSP practices, working with various members across the MIPD team to achieve final project outcomes.Assisting with the preparation, collation and finalisation of engineering and project documentation including engineering deliverables, maintaining project plans and registers, HSE plans, and other documentation as requiredCollating project reviews and reports utilising information obtained from WSP systems and processes for project manager review.Assist with project setup and close-out activities to support project manager in line with WSP procedures and processes.Assist with the preparation, issuing and tracking of monthly invoices.Assist with maintaining project controls and associated ERP systems, supporting the Project Controls Lead and project manager.Project administration to mobilisation, travel requirements, logistics, expenses and other administration requirements.Attending and organising meetings as requested to take minutes, follow up actions and record of their completion.Administering all document control processes and procedures, using specific software programs for the sharing and transmission of documents. These programs may include but are not limited to: | Team Binder | Aconex | SharePoint | ProjectWise.Provide support in a team environment to achieve delivery.What we’ll love about you:Previous experience in a project administration role/s within an engineering consultancy environment (or similar).Financial management experience including cost control, budgeting, and forecasting is desirable but not essential.Excellent interpersonal skills, a strong, proactive, work ethic, and the ability to work well within a team environment and autonomously.Computer and software skills comparable to role, including but not limited to Microsoft Office Suite applications and Enterprise Resource Planning systems.Demonstrated experience as a Document Controller in an Engineering Consultancy (or similar) supporting major infrastructure or mining projects.Excellent written and verbal communication skills and relationship-building skills, both internally and externally.An ability to prioritise, negotiate, be thorough, organised and work with a high level of attention to detail.Ability to work with minimal supervision in a fast-paced hybrid office environment.Commitment to safety in the workplace.What you'll love about usAt WSP we provide a diverse and inclusive work environment and offer many personal and professional development opportunities that are aimed to help you deliver your best self to the role whilst managing your personal life in balance. We have been recognised for the second consecutive year as a Great Place to Work with year-on-year increases in employee engagement.Some of the many benefits we offer our employees include:Flexible working hours and working from homeGlobal mobilityParental leave & and purchased additional annual leaveCorporate employee discounts and offersSalary continuance insuranceWellness at work & social clubWorkplace giving /volunteeringEmployee reward & recognition programProfessional and technical development opportunitiesPlease note we will not be engaging the services of recruitment agencies for this role.#EnergyTransition
Address
Newcastle, NSW
