Project Administrator

Our client is an award-winning industry leader, known for their exceptional service and staff retention with a professional yet down to earth company culture.  Due to continued growth, they are seeking a motivated individual to join their supportive team. 

This position requires balancing multiple activities and the ability to constantly re-prioritize, a high level of professionalism, strong interpersonal and communication skills along with the ability to support and work in a dynamic and forward-thinking environment.

The Role   

Requires a high level of attention to detail as you will coordinate and undertake a variety of tasks to support the day-to-day operational effectiveness of the business.  

Responsibilities include but are not limited to:

• Coordinating internal project handovers from tender to project completion;
• Distributing documents to tradesmen, clients, suppliers, and sub-contractors;
• Liaising with suppliers, subcontractors and clients;
• Submitting and maintaining site safety documents;
• Coordinating online and physical site inductions; 
• Issuing purchase/work orders with suppliers and subcontractors;
• Maintaining project specific delivery schedules for materials/equipment; 
• Raising and tracking of RFI's (Request for Information);
• Preparing and tracking project variations including Client following ups;
• Raising invoices and monthly progress claims;
• Setting up new tenders and projects; 
• Preparing tender folders for estimating;
• Liaising with suppliers and subcontractors regarding pricing; 
• Creating Operation & Maintenance Manuals for completed projects;
• Acting as a first point of contact for any correspondence and phone calls;
• Preliminary drafting of correspondence on the Directors behalf;
• Maintaining the Director’s credit card receipts and expense claims; and
• Carrying out any other administration duties as required

The Person

The successful candidate will have proven Projects experience ideally within a construction or trades environment, strong written and verbal communication with the ability to use initiative.  Proficiency in the use of MS office and exposure to SimPRO would be advantageous. 

You will be a strong communicator with a high attention to detail and have the desire to grow and learn within an innovative, forward-thinking organisation.

The Benefits

In return you will be offered a great salary package in an environment that offers support and encourages career development and learning.

If you feel you have the relevant skills and experience, we would love to hear from you. This position is available now and shortlisting will commence immediately.