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Form of workCompany description:
Pacific Blue is a leading renewable generator and retailer in Australia, having generated 100% renewable energy for over 30 years.
Today, Pacific Blue owns and operates a high quality and diversified portfolio of wind, solar and hydro renewable energy assets, with a total generation capacity of over 660 MW and a significant development pipeline of over 2.5 GW across Australia.
Pacific Blue also owns and operates two fast growing energy retail brands - Pacific Blue and Tango Energy, with over 180,000 customers across Victoria, New South Wales, Queensland and South Australia. Together, this makes Pacific Blue the first 100% renewable ‘Gentailer' in Australia.
Join the Pacific Blue team to provide all project cost monitoring, coordination, document control and administration functions for a utility scale BESS project in South Australia, to achieve the necessary quality requirements and outcomes expected at Pacific Blue as the owner.
This Project Coordinator role is based in the Pacific Blue Melbourne office, will require some travel to South Australia during the construction phase and will be a fixed term contract position to the Commercial Operations Date for the project, with an estimated timeline of 2 years.
Job description:
Key Duties and Responsibilities
Cost Monitoring, Controlling and Forecasting- Provide support to the project managers / directors in monitoring and maintaining the project budget including tracking and forecasting of all project costs, analysing budget variances to identify and flag any potential project cost over-runs and variations.
- Management of payments with multiple currencies within project budget
- Act as the key liaison person between internal Corporate Finance and Treasury teams in relation to projects and support the business's cashflow forecasting and management processes.
- Implement and manage the project work breakdown structures (WBS), project commitments and project cost reporting functions using the relevant SAP modules.
- Support and coordinate all project procure to pay functions including drafting of consultancy agreements, minor works agreements, confidentiality agreements, management of all purchase orders and processing of invoices.
- Support the project team in the administration of key project contracts to ensure that each party's obligations are met and support the delivery team in drafting all contractual documentation including letters, notices, variation orders, and correspondence.
- Support the project team in assessing all contractual claims including tracking of contract milestones, tracking of issues and obligations, drafting of payment certificates/schedules and resolution of contractual issues.
- Manage and coordinate all project document control functions including project transmittals process, correspondence, design documentation review process and project RFI / RFQ processes.
- Facilitate and manage process to ensure the distribution of all project information/documentation including design and technical documentation to the relevant stakeholders is managed in an efficient manner and review comments are collated on time in order to aid an efficient design process.
- Provide support in maintaining Pacific Blue's project document management system including administering of user access and ensure all relevant policies, procedures and work instructions are kept up to date.
- Promote and provide training to the project team including contractors' teams in the correct use of Projects document control system for the project including the correct use of relevant Document Management Procedures.
- Documenting and tracking project inputs, requirements, performance, and outputs through maintenance of project registers and alerting team members to items in a timely manner.
- Coordinating and documenting internal and external project related meetings, workshops, and events.
- Coordinating of input into the project reports in a timely manner.
- Coordinate and process all information associated with the registration of generation assets with the Australia Energy Market Operator (AEMO).
- Where necessary, coordinate and process all information and tasks associated with obtaining Generation Licences for generation assets.
- Support the implementation and management of consistent policies, procedures, standards, and templates in relation to key project controls disciplines such as document control, cost control, reporting, contracts administration and project program management.
- Ensure that the Company's compliance obligations are actively maintained, managed, and kept up to date with particular focus on the compliance obligations allocated to the position title as identified in the Company's Register of Compliance Obligations (as set out in the Compliance Procedure and as amended from time to time).
2+ years of demonstrated project financial management & coordination experience with large scale infrastructure projects is preferred.
2+ years of demonstrated document control experience with infrastructure document transmittal processes and management.
Demonstrated experience with Microsoft Office software, document management software such as MS SharePoint or others and in particular MS Excel.
Demonstrated experience in Project management and SAP systems.
Experience with procore software is desirable.
Demonstrated excellent organisation, coordination, communication and interpersonal skills.
A strong interest in renewable energy and experience working with large scale infrastructure projects is preferred.
Profile description:
Full time fixed term contract position through to the Commerical Operations Date for the project, with an estimated timeline of 2 years.
We offer:
In this role you will also benefit from:
Competitive salary package and project bonus program.
An always-changing calendar of fun events and friendly competitions.
Recognition Program.
Free Employee Assistance Program.
Discounts to Home Energy.
Generous Leave options that look after your mental health.
Modern open plan office with ergonomic standing desks.
Office location next to Southern Cross Station and tram stops.
A team that is inclusive and supportive.
Pacific Blue is committed to promoting a work environment where inclusion and diversity are valued, and where people in each of our business units are involved, supported, respected, and treated fairly. We believe that having people with diverse capabilities, ways of thinking and experiences will benefit our team, and bring competitive advantages to our business.
If you require accommodations or adjustments, we encourage you to make us aware so that we can support you through the application process.
For this role, only candidates with the eligible right to work in Australia will be considered.
If you believe in leaving the world a better place and are passionate about been part of a sustainable future, please click on the application button
