Project Reporting Officer

About us

At Development Victoria, we create places for people.

We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable precincts, and build affordable and diverse homes where they’re needed.

We’re government agency delivering places that make a genuine difference to the people of Victoria, and we partner with government, industry, and community to make it all happen.

Our unique and rewarding career opportunities are enhanced by our diverse range of projects that really matter to people and to the future of our state – making every workday worthwhile.

We are proud to support a culture where our people thrive because of the diversity that they bring – this is recognised as key to the success of our organisation. We respect and value individual talents and contributions and harness those strengths to achieve results we can all be proud of.

Job Description

About the Role

Reporting to Senior Manager, Commercial Project Delivery, the role will be responsible for coordinating reporting. With your strong stakeholder management skills, attention to detail and core factual writing skills, you will be helping to lead the coordination of all participants on the project, including both within the internal DV MAPT team and liaising with external stakeholders and Project Partners where required.

About You

Core requirements for this role include but are not limited to, the following:

• Excellent written communication skills, including planning, outlining, editing, revising, spelling, sentence structure and grammar skills and the ability to report key information and issues, in a succinct way that can be easily interpreted by its audience;
• Tailored writing skills based on the audience (board, executive, steering committee, builder, etc.);
• A keen eye for detail;
• Excellent time management skills, and the ability to work under minimal direction/autonomously.
• Can work well under pressure, adhering to tight deadlines, whilst maintaining a calm disposition;
• Ability to take an aerial view across the whole of the Precinct and its sub-project components, to provide cohesive and consistent reporting outcomes, including identifying gaps and proactively seeking solutions to address any inconsistencies;
• Experience with continuous improvement initiatives highly desirable;
• Strong stakeholder/people management skills with demonstrated experience working with a broad range of personalities and work-styles;
• Previous experience with government processes and Project Reporting desirable;
• Strong MS Suite skills (specifically Word, Excel, PowerPoint, Teams and SharePoint);
• A tertiary qualification and/or 5 years’ demonstrated experience in a commensurate role.

Key Responsibilities
Including but not limited to:

• Build strong internal relationships to build trust and encourage proactive communication and reporting requirement resolution;
• Act as a key point of contact between the DV project team, the wider internal Civic Infrastructure group, the business and also the external stakeholders for reporting purposes;
• Preparatory drafting & coordination of complex Project Steering Committee, Project board and Project dashboard reports;
• Preparatory drafting & coordination of internal Board reporting;
• Preparatory drafting & coordination of complex decision papers between primary stakeholders,
• Noting that the above will involve liaising with Project Directors on deadlines and updating of content, liaising with various team members to update program, budget, risk, milestones and key issues.

In addition:

• Preparatory drafting & coordination of Minister Office updates;
• Preparatory drafting & coordination of complex Ministerial briefs in short time-frames;
• Preparatory drafting & coordination of internal Steering Committee presentation;
• Preparatory drafting & coordination of ad hoc presentations/content for a range of audiences – team/departmental/DV wide/stakeholders/externals/Board;
• Developing & enhancing systems/processes/management plans to uphold project & internal governance requirements;
  

Desired Skills and Experience

Our Culture

At Development Victoria we provide unique and rewarding career opportunities, enhanced by our diverse range of projects that really matter to people and to the future of our state – making every workday worthwhile.

We actively encourage sharing of knowledge and best practice across our teams. We respect and value every individual’s talents and contribution and harness these strengths to collectively achieve the kind of results we can all be proud of.

The preferred candidate will be required to complete a national police record check prior to an offer of employment being made.

If this sounds like you, please apply by submitting your resume and a single-paged cover letter by close of business Friday 23rd February.

At Development Victoria, we work flexibly and value diversity, and we invite you to talk to us about any preferences or adjustments you may value or require to either our recruitment process or the role itself. If you identify as a person with disability, please let us know how we can provide additional support to your application.