AddressProvide administrative and executive support in the delivery of South East Queensland's largest infrastructure project.
Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!
Cross River Rail will transform the way we travel to, from and through Brisbane in the future. It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.
Cross River Rail is a new 10.2km rail line including 5.9km of twin tunnels running under the Brisbane River and CBD. It includes the delivery of four new underground stations, two new above-ground stations, accessibility rebuilds for six stations, the construction of three new stations on the Gold Coast, and the introduction of a new world-class ‘ETCS' signalling system.
This is a once in a lifetime opportunity to work on one of Australia's largest infrastructure projects and to be a part of something that will leave a lasting legacy for generations to come.
About the Role
The Project Support Officer position will provide Executive support to a departmental head/project director within the Cross River Rail Delivery Authority. The executive support functions include diary and mailbox management and broader administration duties to support the wider team including reporting, project governance, correspondence, meeting support and document control.
This position is based out of our modern corporate offices in Brisbane's CBD and is offered as a 2 year fixed term contract with possible extension.
Key Responsibilities:
The activities below provide some examples of the activities that could be undertaken:
- Prepare and assist in the editing, review and distribution of written correspondence including, briefing notes, policies and procedures, letters and project documentation.
- Create, monitor and update project registers and trackers advising stakeholders of pending requirements and deadlines as required.
- Provide general administrative support to the broader team including ad hoc requests.
- Assist in the management of executive staff workload including coordinating and prioritising diary management and incoming emails.
- Assist in the management of shared inboxes ensuring the correct allocation of emails to team members and registration and tracking of correspondence if required.
- File team correspondence and documents ensuring they are correctly saved in document management systems following CRRDA policy, procedures and document control standards.
- Provide procurement and contract management support (such as Procurement Request Forms, Project and Procurement Planning, invoice distribution and tracking)
- Secretariat and administrative support of various internal and external Program Delivery governance bodies,
- Assist in the preparation and creation of regular scheduled and ad hoc reporting including the coordination of responses of relevant stakeholders.
- As requested, undertake research on various issues or topics and provide meaningful summaries and advice to the relevant General Manager, Executive Director or Director.
About You:
The successful candidate will be able to demonstrate the following key competencies:
- Demonstrated ability to perform a broad range of team administrative support functions in comparable work or project environment.
- Intermediate to advanced skills in the Microsoft Office suite of programs. Experience with TRIM desirable.
- Demonstrated ability to create, review and edit a range of high-quality written correspondence.
- Sound interpersonal skills, including the ability to build and maintain productive working relationships with internal and external stakeholders.
- Previous experience in providing executive level support including diary and mailbox management.
- Demonstrated initiative and problem-solving ability to successfully develop and deliver a range of administrative and coordination tasks.
- Proven time management and prioritisation skills with the ability to manage conflicting demands within a fast-paced project environment.
Why work with CRRDA?
On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.
Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging and access to world class employee assistance provider Benestar.
At Cross River Rail we are an equal opportunity employer and strive to build balanced teams from all walks of life.
