Project & Workshop Administrator

Roses in the Ocean is a national not for profit organisation founded on and operating through the lens of lived experience of suicide; we exist to save lives and reduce emotional pain. We seek to lead the significant cultural shift needed to save lives through harnessing the perspectives of all we represent, along with our own lived experience of suicide. With our actions driven and guided by those with a lived experience of suicide, we innovate and transform suicide prevention, and drive and deliver system reform. We support organisations and government to effectively and meaningfully integrate lived experience expertise into suicide prevention.

Everyone who works within Roses in the Ocean has a lived experience of suicide which is defined as ‘having experienced suicidal thoughts, survived a suicide attempt, cared for someone through suicidal crisis, or been bereaved by suicide.’

The opportunity

The Project & Workshop (PAWS) Administrator supports the delivery of Roses in the Ocean’s various workshops, co-designs and projects by providing administrative and logistical support in collaboration with the extended workshops team. 

This is a varied and dynamic role requiring keen attention to detail, exceptional interpersonal communication skills, and the ability to manage numerous short-term projects at any given time. 

Duties will include but are not limited to responsibilities such as:

Under the direction and guidance of the Workshops Coordinator - 

• Booking online workshops, workshop venues, catering and contractor travel. 
• Developing and disseminating workshop resources and correspondence to participants and contractors. 
• Distributing and arranging collection of various workshops reports and evaluation surveys. 

Under the direction and guidance of the Projects Coordinator - 

• Booking online workshops, webinars and surveys, workshop venues, catering and contractor travel. 
• Administering Paid Participation 
• Distributing and arranging collection of various workshops reports and evaluation surveys. 
• In collaboration with the PAWS team, maintain and update Monday.com boards to ensure tasks are tracking accurately. 
• Support the PAWS team to develop, implement and maintain administrative procedures to ensure effective systems are in place for the efficient completion of administrative tasks. 
• Work with the Finance team to ensure all financial information pertaining to PAWS activities are appropriately tracked in Monday.com. 
• Foster positive relationships with contactors, workshop and co-design participants responding to enquiries and specific requirements in relation to logistics as required.  

To succeed in this role, there are some essentials you’ll need:

• Lived experience of suicide and a deep understanding of its impact on families, workplaces, friends, and communities.
• Previous experience as a Workshops Administrator, training logistics, or similar role.
• Proven high-level administration and organisational skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience with Monday.com and SharePoint is highly regarded.
• Strong time management, logistics, and problem-solving skills.
• A current Working with Children Check
• Complete a national criminal history check 

At our heart and soul are people with a lived experience of suicide. This means you are:

• Aligned to the values of Roses in the Ocean.
• Passionate for the Not-for-Profit sector and making a difference in the lives of people.
• Calm, composed, and solutions focused.
• Self-aware and responsive to own wellbeing needs.
• Able to demonstrate high levels of professionalism, maturity and attention to detail.
• Proactive in seeking new knowledge, building relationships and consulting with others. 
• Able to maintain enthusiasm and focus whilst working autonomously.
• A team player that is committed to the success of the team and the organisation.

Why Roses in the Ocean?

If you are looking for an organisation that is as passionate as you are, is making a positive impact and is a well known and respected industry leader, we would love to receive your application. 

You will also enjoy some benefits:

• Salary packaging benefits of up to $18,550 per year to increase take home pay
• Additional leave -  Wellness Day Leave of up to 3 days per year
• Monthly 30-minute counselling sessions to support well-being and self-care
• Access to a wide range of discounts, saving on everyday expenses via the ‘Swag’ app
• Portable long service leave if you work in Queensland
• Training and professional development opportunities  
• A flexible and supportive workplace with excellent work-life balance initiatives including working from home days

Click apply now! We will commence shortlisting as applications are received, so don’t delay!

Please address your application to Fiona Higgins, People and Culture Business Partner, outlining how your knowledge, skills and experience align with this position and Roses in the Ocean. 

For more information about our organisation please visit the Roses in the Ocean website www.rosesintheocean.com.au. 

Roses in the Ocean is an equal employment opportunity employer. We welcome applications from a diverse range of social, cultural and gender backgrounds that reflect our community including First Peoples.