Projects Administrator

Arethusa College is an independent, co-educational school catering for students requiring an alternative to mainstream schooling. We are accredited as a Special Assistance School with campuses located across South-East Queensland

We believe in Doing School Differently, providing an alternate approach to education, and serving students who have been let down by an education system that was not able to flex and adapt to meet their unique needs and circumstances. 

At Arethusa College we Believe, Expect and Celebrate as we see our students move towards achieving their full potential. We Believe in our students; we don’t define them by their past experience but rather their future potential and possibilities. We Expect great things of our students; as a result we raise the bar, we invest and journey with them and we Celebrate our students; because they are absolutely worthy of being celebrated, as they step out of their comfort zones and towards the goals they set for themselves.  

The Role

An opportunity is available for an immediate start for a Projects Administrator based at the Business Hub (Admin Head Office), Deception Bay. 

As the Projects Administrator, you will be supporting the Project Coordinator to coordinate and monitor project activities, the administrations, plans and programs.

Areas of responsibility

• Provide high level project support to the project team
• Assist with the developed project plans, documents, and resource strategies
• Maintain files, records and reports
• Collate and distribute reports and correspondence
• Required to operate in an office and a field based environment pending project requirements
• Arranging and coordinating contractors for new projects
• Negotiate with suppliers and contractors
• Manage contractors on site when required
• Organise quotes for new building works and projects
• Ordering and collection of supplies
• Process paperwork and ensure correct process is followed
• Ensure a safe working environment is maintained by and or for all team members, students & staff
• Complete other tasks as requested by management

Personal qualities, social and interpersonal skills

• Demonstrated ability for self-management
• Ability to meet deadlines and set priorities
• Be highly adaptable and willing to be solution focused
• Be an effective communicator, who is able to listen to the needs of others
• Be highly organised and have the ability to take initiative
• Work effectively in a team environment

The ideal candidate will have:

• A current Driver's Licence
• Advanced skills in Microsoft Office Suite
• High attention to detail with the ability to manage multiple, conflicting priorities
• Understanding of WHS requirements and Quality assurance
• Flexibility to meet changing project demands and requirements
• Exposure to AutoCAD, Aconex, and Microsoft Project (highly regarded)

Additional Responsibilities

• Participate in professional development opportunities provided by the College or external agencies which are relevant to the Projects Administrator role or the needs of the College.

The applicant will hold a valid Working With Children Card (Blue Card).

Applications must include a cover letter and detailed resume.