Property Administration Officer

About us: 

At Knight Frank we’re passionate about property, but it takes more than passion to make us the world’s most successful privately-owned property agency and consultancy. 

With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services. 

We champion a diverse and inclusive workplace, where people are encouraged to bring their whole selves to work and are proud to not only be the real estate industry’s first WORK180 endorsed employer but also recently being recognised as the Top 101 Workplaces for Women in 2023 by WORK180. 

The role: 

We are looking to recruit for a Property Administration Officer to support our Asset Management Services (AMS) team in the day-to-day management of the client portfolios. 

You will primarily be responsible for ensuring administration of property management functions are done accurately and will utilize your ability to building relationships to exceed expectations. 

Key responsibilities:

• Coding and processing of invoices.
  
• Inspection of properties and readying them for presentation.
  
• Support Property Managers with their monthly client reporting.
  
• Attend internal department meetings as well as external meetings where necessary.
  
• Maintain the on-site contractor sign-in register.
  
• Assist some properties with contractor support including work orders and arrangement of routine service and repair call outs
  
• Liaise with the wider AMS team to ensure financial matters are being processed. 
  

Who are we looking for?

• Confident with data management processes, chasing down the details, and finding solutions when things come up.
  
• A minimum of 1 year experience within the property industry (desirable)
  
• Customer service experience is advantageous.
  
• Outstanding interpersonal skills.
  
• Strong time management and organisational skills.
  
• High level of competency across the Microsoft Office Suite.
  
• Forensic attention to detail.
  
• Strong written and verbal communication skills.
  
• Ability to build and sustain key stakeholder relationships. 
  

What’s in it for you?

• Competitive remuneration package
  
• Flexible working arrangements designed to suit individual circumstances and family needs
  
• A generous 16-week parental scheme plus superannuation for a full 12 months
  
• Birthday and study leave
  
• Swap around a public holiday for a cultural swap day!
  
• Two Wellness Days to allow you to focus on your own physical and or mental wellbeing
  
• A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends
  
• We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities
  
• Our reward platform “The Vault” which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts
  
• Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation
  
• Plus, so much more! 
  

Join a team where individual uniqueness is celebrated, contribution is rewarded, and voices are respected and heard. A place where everyone has the chance to perform at their best. 

Not the perfect fit? Apply anyway. You might have something we didn’t realise we needed!

Applicants with Australian working rights need only apply. No Agencies please.

Please note, if you are successful in securing a role, you will be subject to police checks as part of our standard recruitment process