AddressThe purpose of this position is to provide clerical, data entry and purchasing support to the business for all purchasing needs except for raw material procurement and associated supply chain requirements. Specifically, to assist in the purchasing of all non-inventory items, reconciling deliveries with delivery dockets as appropriate, and reconciling invoices and purchase orders. Assist about data entry and for the collation, integrity & entry of data to assist the accounts payable department in paying suppliers and to assist Finance in preparing monthly accounts. The role also acts as an expediter to contact external suppliers & follow up overdue orders. The role may also involve some financial analysis.
Job Responsibilities
- Assist Procurement Manager in the formulation, development, and implementation of purchasing strategies with the objective of meeting business requirements for assurance of supply, quality, service, cost, and regulatory requirements.
- Source and evaluate suppliers according to price, delivery conditions and quality.
- Negotiate pricing with suppliers to achieve better value for the money.
- Update supplier data including pricing, part numbers & lead times.
- Place purchase order on supplier and enter PO on database.
- Reconcile PO to invoice in JDE.
- Reconcile deliveries to delivery dockets and PO's in JDE
- Follow up with supplier to investigate queries.
- Reporting and analyses of domestic freight costs
- Assist with pricing and supplier reviews.
- Reporting and analyses of domestic freight costs
- Data analyses and reporting for orders and inventory.
- Raise purchase orders.
- Maintain supplier database (JDE) including supplier contact details, references, etc
- Liaise with Accounts Payable to reconcile invoices and enter in to JDE
- Periodically provide data analysis to the business on purchasing spend. Contribute to cost reduction programs.
- Improve systems & processes to deliver greater efficiency & effectiveness of service to both internal customers & external suppliers
- Assist in implementation and routine update suggestions the company procurement policy
- Ensure the business is complying with all SOX requirements relating to procurement. Report deficiencies to the Financial Controller via standard reporting and educate user on reason for deficiency and future corrective action.
- Provide summary of goods received with no invoice for finance to accrue into financial result at month end by COB day 2 of close.
- Supports the Departmental Manager in issuing supplier tenders and managing the tender process for large tenders
Candidate Requirements
- Tertiary qualifications or similar in business or relevant field
- Intermediate computer skills including Microsoft Suite (Word and Excel)
- At least 2 Year experience in procurement in an office environment
- JD Edwards (ERP) financial system experience or experience with a similar ERP
