Reception Administration Assistant

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Could you be the Reception Administration Assistant we’re looking for?
Your future role
Take on a new challenge and apply your administrative and organisational skills in a new cutting-edge field. Based at our ANZ head office in North Ryde, you’ll be a part of a small and collaborative team who ensure the office is operating at the highest standard.
This an exciting opportunity to join Alstom in a diverse and varied role, where you will be the first impression for our visitors and phone enquiries. You will primarily be based in our corporate reception area and your core hours will be 8:30am to 5pm, however there will be times this may vary slightly.
We’ll look to you for:

• Greeting visitors, managing guest passes and the visitor register
• Answering calls and maintaining the phone system
• Setting up meeting rooms for training and events, and clearing the rooms afterwards
• Ordering catering, stationary and other office supplies
• Managing the car parking system and helping staff and visitors with their parking queries
• Managing the incoming and outgoing mail and courier deliveries
• Providing general and ad-hoc administrative support to various departments
• Collaboratively managing the facilities - cleaners, plant maintenance/pest control etc
• Assisting in the management of purchase orders
• General organisation of the office including arranging desk spaces and ensuring desks are tidy a the end of each day

All about you
We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Be highly presentable with excellent communication skills and a friendly demeanor
• Have a positive attitude and an eagerness to learn and develop
• Be an adaptable and flexible team player who is willing help where required
• Have a demonstrated ability to manage and prioritise competing tasks
• Experience in a similar role is preferred, but not essential

Things you’ll enjoy
Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Benefit from a competitive remuneration package that recognises your performance and potential
• Receive generous parental leave – 18 weeks fully paid
• Have access to a free corporate gym membership
• Receive free salary continuity insurance
• Additional leave days, leave purchasing scheme and novated leasing

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
Important to note
As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.
An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.
We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email: .
For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application.
As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and alcohol testing.