Receptionist

Receptionist

• Reception duties including – 
  • Opening and closing of office
  • Answering and transferring telephone calls to employees and communicating messages to the appropriate staff members
  • Effectively dealing with incoming and outgoing mail both written or electronic and keeping records of same
  • Welcoming and attending to clients and guests either in person or on the telephone
  • Maintaining conference room calendar and updating any changes to new client appointments
  • Maintaining tidiness of reception and conference rooms
  • Accessing, modifying and storing of new client correspondence and documents
  • Maintaining and ordering of firm stationery
  • Maintaining the staff kitchen including emptying/loading of dishwasher, ensure kitchen is clean and presentable at all times, monitoring of kitchen supplies and ordering supplies when necessary
  • Assistance to Office Manager utilising document management and accounting system (Leap), such assistance to include – 
  • Creation of new clients and new matters 
  • Creation of new client initial consultation accounts
  • Creation and sending out welcome packs to new clients
  • Contacting clients in relation to appointments 
  • Assisting Solicitors with making client appointments, sending emails, creating and sending Microsoft Teams appointments
  • Preparation of Client 5- and 8-week reminder letters, limitation date reminder letters and file close letters
  • Completing any outside duties such as, bank deposits, kitchen supply runs and Birthday morning tea shopping

What you get:

• Great work/life balance;
• Working in a Paperlite office;
• Great career support and training;
• Working with an experienced and caring team.  

To be successful in this role you will display well-developed interpersonal and communication skills, exceptional organisational skills and the ability to work well under pressure and to multi-task.  Good typing skills with high accuracy, digital technology knowledge and Microsoft Office skills are also essential technical skills for the role. 

The firm offers a professional friendly working environment together with a number of staff benefits.  Salary package negotiable depending upon experience and expertise. 

To apply for this role please email your cover letter and resume to our Support Staff Supervisor to *******@mlynch.com.au

*Please note only successful applicants will be contacted.