AddressReceptionist/Administration Assistant
Full-time
The Matic Group of Companies is a progressive transport and logistics company with a diverse range of operations throughout Australia. Due to our continued and expected growth, we have restructured the administration team and are now seeking for the services of an energetic and organised new Receptionist/Administration Assistant with a passion for admin work to join our fast paced team.
As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organisation. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
You will work under the guidance of the Accounts Manager who will offer you their full support and leadership alongside hands on training as you assist with the smooth running of administration tasks. You will be part of a proactive and innovative team environment.
To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.
Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
The successful candidate will be responsible for;
- Reception duties including preparing for boardroom meetings, meet and greet clients and visitors as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls and emails
- Ensure reception area is tidy and presentable, keep printer room tidy, paper full and order stationary requirements
- Maintain office security by following safety procedures and controlling access via the reception desk (issue visitor badges)
- Assist in the creating and maintaining of Quality controlled documents.
- Update calendars
- General Administration duties
- Supplier invoice data entry
- Data input- Excel spreadsheets
- Scanning and Filing
- Ad-hoc Duties as required
- Assist with payroll administration duties
- Assist with Uniform orders and Office supplies
Skills / Experience Required
- Exceptional organisational skills and the ability to work autonomously.
- Friendly and professional phone manner
- Professional attitude and appearance
- Ability to be resourceful and proactive when issues arise
- Prioritise and manage multiple tasks
- Sound computer skills with Excel experience and other MS Office.
- MYOB accounting experience (preferred, but not necessary)
If you are looking to be a part of a busy administration team please apply today. Looking to fill position as soon as possible, immediate start highly favourable.
