Sales Coordinator

Sales Coordinator needed for a multinational construction and hospitality company in Brisbane, competitive salary and great company culture

The Company:
Our client is a construction and hospitality company with international reach. Their Australian headquarter in Brisbane is currently looking for a Sales Coordinator to provide day to day administrative support to the VP. They are a company with great company culture, wide international reach, and offer great opportunity for junior and highly experienced professionals.
The Position:
This is an in-office position. The ideal candidate should have 3-5 years of related experience in Sales Administration or Executive Administration. Previous experience in modular space rentals business or construction industry would be desirable.
The Role:

• Provide day to day administrative support to the VP
• Provide day to day support to the outside sales team, assisting with various administrative tasks to help them optimize their time
• Assisting with data entry and cleanup within salesforce, the project management software and estimating spreadsheet, ensuring bid and customer information is kept up to date
• General administrative duties such as filing, processing incoming and outgoing mail, preparing correspondence and data entry
• Accurate and timely preparation and submission of sales-related documents, including quotes, contracts, and response to bids for small to large scale projects, working closely with internal stakeholders
• Book meetings for the sales team, preparing agendas, presentations, reports, and other meeting materials as needed
• Take meeting minutes, documenting, and filing records as required
• Provide reports and data insights as requested from various data sources
• Act as the Super User for Salesforce, responsible for day-to-day administration of the program, including generating reports as required.
• Working with the Fleet asset team, maintain the Pricing & Fleet Availability Spreadsheet, coordinating inputs from across the business and ensuring the information is up to date and accurate
• Coordinating and maintaining the business calendar for the sales team
• Reviewing and preparing sales contracts for approvals
• Maintain a well-organized electronic filing system that permits easy reference and rapid retrieval of information
• Work with third party vendors to create marketing materials
• Coordinate and plan corporate events for the Australia team
• Collaborate with MarCom Digital Specialist on website updates and campaign monitoring
• Collaborate with MarCom Events Specialist on event planning, communications and logistics
• Collaborate with MarCom Communications Coordinator on social media and marketing collateral
• Identify local market opportunities for advertising, events and promotions
• Process vendor invoices, create purchase orders and follow up on AP as required
• Other duties and special projects as required.

The Candidate:

• 3-5 years of related experience in Sales Administration or Executive Administration
• Experience in modular space rentals business or construction industry preferred
• Must be very organized and able to prioritize tasks
• Exceptional communication skills (written and verbal)
• Thrives in a changing environment
• Ability to manage multiple project at the same time
• Experience with Salesforce is an asset
• Positive, collaborative approach to work
• Marketing experience is preferred but not required
• Completion of post-secondary degree in marketing or business is preferred
• Intermediate level or higher in MS Office, particularly Excel
• Excellent customer service abilities
• Proven ability to prioritize, and deal with conflicting demands
• Experience as a Salesforce Super User is a strong asset
• Desire to grow career in sales and/or administration

“OPENING THE GATEWAY BETWEEN TALENT & OPPORTUNITY”
If you would like to look at our other unlisted roles, you can find them at: https://gatewaysynergy.com.au/careers/
You must submit a CV on application prior to a phone call and be prepared to sign a nondisclosure. Feel free to call thereafter on the following 0482 074 845