School Administration Assistant

FULL TIME | 12-month fixed term maternity leave cover

St George’s Anglican Grammar School is a unique vertical school located in the heart of the City of Perth. We are a proud member of the Anglican Schools Commission (Inc.) network of schools and possess a strong sense of community spirit linked to an exceptional pastoral care program. 

We encourage a love of learning and seek to pursue personal excellence for all within the school – staff and students alike. 

We celebrate the diversity of our student body and encourage an inclusive culture where everyone matters. This mindset leads to a connected community with a special sense of family that makes St George’s Anglican Grammar School a wonderful place to work.  

We are seeking an enthusiastic, experienced, flexible, caring, and compassionate administrative assistant to provide front of house services in our busy front reception area. They will also provide high level administrative support to the Enrolments Registrar in all aspects of the Enrolments process as well as to members of the Senior Executive Team. 

The Administration Allrounder role will involve a variety of tasks and responsibilities, requiring a willingness to adapt to changing priorities and assist with various adhoc tasks as required throughout the Administration Team.

The full-time working hours are 37.5 hours per week, including school holidays. There will also be times where whole school functions and events may require attendance by the Administration Assistant Allrounder outside of these set working hours.

Normal working hours will be Monday to Friday 0800 – 1600; however there is flexibility for this role to be 0900 – 1700. 

The successful applicant should possess: 

• A minimum of three years’ experience in an equivalent administrative role; ideally within a school or university-based setting. 
• Possess exceptional organisational skills with a passion for planning, organising, and prioritising a wide range of diverse administrative tasks.
• Be self-driven and able to work efficiently to complete set tasks independently as well as being a strong contributor within a collegial and close-knit administrative team.
• Be a strong communicator – both written and oral.
• Have excellent interpersonal skills with the ability to establish a professional rapport with a wide range of internal and external stakeholders. 
• Be knowledgeable and have the capacity to efficiently use ICT and organisational systems, high level computer skills, including proficiency across the Microsoft Office suite of products (word, excel, PowerPoint) email and calendar.
• Experience with SEQTA, Synergetic and Consent2Go would be highly desirable. 
• Have a proven ability to exercise a high level of confidentiality, discretion, and diplomacy.

In general, the position will be responsible for managing a wide variety of tasks within the main reception area. It will include providing cover to the main reception desks, answering telephone enquiries, providing assistance to students, parents, staff and visitors to the School, data entry and typing, ordering and issuing Student ID cards, administering minor first aid, ensuring attendance and absences are accurately recorded and followed up, issuing late notes and leave passes to students, supporting the Accounts Department and managing enrolment enquires and tours. 

A current Senior First Aid Certificate is a requirement of the position as well as the need to successfully obtain a Working with Children Check and National Police Clearance. 

To view a detailed Position Description and apply, please visit the Join Us/ Employment section of the School’s Website stgeorges.wa.edu.au. 

All applications are to be submitted to our Principal, Mrs Tina Campbell, directly c/o Ms Karen van Rooyen on **@stgeorges.wa.edu.au. 

Applications should include the following: -

1. A one-page cover letter outlining how you would meet the requirements of the Administration Assistant Allrounder position.
2. A detailed resume including the contact details of three professional referees – please include a referee from both your current and previous place of employment. 

All documents are to be submitted as a singular PDF. 

Further discussions about the role can be had with Mrs Aimee Thyer, our Enrolments Registrar, on ******@stgeorges.wa.edu.au. 

Please note that this is a 12-month fixed term maternity leave cover. The role will commence on Monday 29 April 2024 or as soon as possible thereafter. 

Please note that St George’s Anglican Grammar School reserves the right to appoint this position prior to the closing date for applications or by invitation and so early application is encouraged.

St George’s Anglican Grammar School is a child safe school and is committed to the welfare of children and their protection. All potential employees will be required to comply with the School’s Child Safe Policy and Code of Conduct. Applicants will be required to hold a current WWCC and undergo police and background checks in accordance with this policy. 

All applicants appointed to positions at St George’s Anglican Grammar School are required to be supportive of the Anglican Ethos and Values of the School.