School Officer

Advertised Vacancy Number IPS/SS885811

Appointment Pool

West Coast Secondary Education Support Centre (SESC) is seeking to establish a pool of School Officers for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during the 2024 school year and up to the end of Term 1, 2025. Appointments can be made from the pool at any time for commencements within the 2024 school year, up to the end of Term 1, 2025.

As School Officer you will be the first point of contact for our school and will be responsible for completing administrative duties including greeting all visitors, answering the telephone, responding to routine enquiries, requests for information, and undertaking other reception duties as required. The suitable applicants should have a friendly, positive, and caring attitude and possess the qualities to promote excellence within our school and to interact with parents, students, and the wider community.

You will assist other members of the school administration team with maintaining school databases, records, and management information systems to ensure they are accurate and up to date. You will also assist with student enrolment procedures and operate a range of software packages particularly databases and word processing, including student attendance records. A knowledge of Student Information System (SIS) and RM Billing would be desirable.

Suitable applicants should possess strong attention to detail and work well within a team environment. You will ideally have strong organisational and communication skills and should be efficient, punctual, flexible and willing to learn and able to maintain confidentiality.

Students at West Coast SESC are encouraged to develop skills relevant to their individual needs and to take pride in their achievements. They are supported to embrace opportunities to fulfil their educational and personal goals in order to successfully participate in all aspects of their lives and their communities. West Coast SESC strives to respect individuals and work collaboratively to make a difference in the lives of our students and their families. Our community acknowledges our students’ potential and actively welcomes them into workplaces to develop skills and confidence for their post school futures.

West Coast SESC is located in Warwick and shares the site with Warwick Senior High School. By ‘Caring, Achieving, Together’ the Centre creates a positive and inclusive environment that ensures all members of our school community feel welcomed, safe, respected, and valued.

To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):

• Experience in providing general office administrative support with ability to organise and prioritise tasks effectively.
• Ability to use computers and a range of application software packages, particularly databases, spreadsheets, and word processing.
• Good verbal and written communication skills, including application of customer service principles and practices.
• Good interpersonal skills and ability to work in a team environment.

Applications will be assessed against these work related requirements (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about West Coast Secondary Education Support Centre can be found by visiting westcoastsesc.wa.edu.au or Schools Online.

Additional information about Independent Public Schools is also available here.

For further job related information:

Please contact Claire Hayhoe, Manager Corporate Services, by telephoning (08) 9345 66***or emailing *************@education.wa.edu.au  

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

• A two (2) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.

If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.

ELIGIBILITY AND TRAINING REQUIREMENTS

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment.
• obtain or hold a current Working with Children Check.
• complete the Department’s induction program within three months of commencement.
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement.
• complete any training specific to this role required by Departmental policy.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Monday, 25 March 2024.

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.

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