Senior Document Controller

About the company

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customers' operations and supply chains. Intertek Total Quality Assurance expertise, delivered consistently with precision, pace and passion, enabling our customers to power ahead safely.

About the role

The primary purpose of this role is to oversee the management and organisation of documents within the Intertek Minerals Business Line, Australasia, including the Minerals Laboratories, the Intertek Robotic Laboratories, the Mine site Laboratories and HSSE.

Duties

• Develop and maintain document control processes and procedures to ensure the orderly management of electronic and hard copy documents.
• Organise, classify, and maintain documents in SharePoint libraries or other document management systems.
• Monitor document lifecycles, including creation, review, approval, distribution, and archival, to ensure compliance with established protocols.
• Implement version control mechanisms to track document revisions and ensure access to the latest versions.
• Serve as the primary administrator for SharePoint sites and libraries, managing permissions, metadata, and access controls.
• Configure SharePoint sites and libraries to optimize document storage, retrieval, and collaboration.
• Provide technical support and guidance to users on SharePoint functionalities and best practices.
• Ensure adherence to document control standards, including naming conventions, metadata requirements, and security protocols.
• Conduct periodic audits of document repositories to verify compliance with Intertek Minerals policies and regulatory requirements.
• Collaborate with internal stakeholders and regulatory bodies to address document-related compliance issues and implement corrective actions as needed.
• Develop and deliver training programs and materials to educate users on document management practices, SharePoint usage, and MS-Office applications.
• Provide ongoing support and guidance to users on document-related inquiries, troubleshooting, and technical issues.

Qualifications / Experience / Skills

• Bachelor's degree in information management, business administration, or related field or at least 5 years’ experience in document control or similar role in a high paced mining/laboratory environment. 
• In-depth knowledge of document control principles, standards, and methodologies.
• Advanced proficiency in SharePoint administration, including site creation, permissions management, and content organisation.
• Advanced proficiency in MS-Office applications, particularly Word, Excel, and PowerPoint.
• Strong analytical and problem-solving skills, with the ability to troubleshoot technical issues and propose effective solutions.

Culture

Intertek is an Equal Opportunity employer and it is our Company’s policy to employ suitably qualified or experienced persons without discrimination against any employee or applicant for employment due to their ancestry, age, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or any other protected group status.

We recognise and respect the value and contribution that individuals of different backgrounds, cultures and perspectives bring to our organization and we are committed to providing a positive, safe and inclusive work environment for everyone in our diverse and talented team.

Intertek is also committed to ensuring our recruitment process is fair, equitable and accessible for people from all backgrounds. Aboriginal and/or Torres Strait Islander peoples are strongly encouraged to apply for our vacancies. If you have any questions in relation to our recruitment process, please email us at ***************@intertek.com.

Benefits

You will enjoy:

• A salary package commensurate with experience
• Access to the Intertek Australia employee benefits program, which includes;
• Corporate health insurance plans
• Corporate banking options
• Intertek’s employee assistance program

How to apply, who to contact

To apply for this position, please apply via SEEK..

Please note that only candidates selected to progress will be contacted.