AddressDepartment: Eagle Farm Workshop
Referral Bonus: $2,000.00 AUD
Summary
Join our team as a Service Administrator at Eagle Farm!
Take charge of contract administration support, ensuring accurate databases, timely billing, and seamless coordination with internal teams. Showcase your proactive mindset and attention to detail, collaborating with stakeholders to drive success in a dynamic environment. If you're ready to excel in a role that values integrity, commitment, and creativity, apply now to make an impact!
Principle Responsibilities and Duties
- Oversee all administrative tasks for the contract
- Manage spreadsheets and registers including Free Issue Stock, Buffer Stock, Task Lists, CRP File, Annual Schedule from QGC, Pricing Files, and SCN Register
- Handle weekly and monthly quoting based on workshop volume, and complete re-quoting as required
- Upload job details, task lists, and parts into GoCanvas weekly
- Coordinate monthly invoicing of contract works for billing release in SAP
- Monitor day-to-day tasks and ensure timely follow-up and completion
- Maintain registers for schedules, billing, and job tracking
- Produce monthly and quarterly reports including financial, WIP, LCR, and KPI reporting
- Process timesheets weekly and raise purchasing orders
- Register and send out service bulletins to customers monthly
- Provide support to fellow administration officers
- Monitor mailboxes, respond to and redirect emails as needed
- Complete all required job opening processes across the contract
- Close jobs after finalizing billing
- Process all consumable order requests from the site team
Qualifications
- Experience in a similar contract administration position
- Have a proactive approach to working
- Positive mindset
- Self starter
- Ability to set own deadlines and work unsupervised to ensure weekly and monthly administration is completed accurately
- Prioritise and Organise workloads.
- Perform well under pressure whilst meeting specific deadlines.
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- The ability to work Independently and in a team environment
About Us:
Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.
Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.
We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.
What Enerflex Offers you:
- Excellent rates of pay
- Opportunity to grow and develop your skillset by working on a range of equipment
- Employee Benefits Program - EAP, Service Awards, Peer to Peer Recognition Program
- Be part of the energy transition industry
Enerflex is an Equal Opportunity Employer
Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.
