Site Administrator

Vestas Wind Australia are looking for experienced Site Administrators to join the team on a variety of sites around Australia.
We have projects starting in Western Australia and Victoria.
If you would like to see and experience other parts of this wonderful country, this is definitely the job for you.
The role of a Site Administrator supports the Site Manager and broader team for the majority of administrative tasks including management of travel and accommodation, compiling site costs and invoicing, generation of PO numbers and document management for our wind farms currently under construction around Australia.
This is a site based role and you be required to relocate to or live in the area during your roster period. We offer two separate rosters according to DIDO or living locally.
All travel, transport, accommodation and meal allowance are provided along with a competitive salary.
Responsibilities

• Raise, maintain and reconcile Site based Purchase Orders along with Purchase Order register
• Record information of incoming stock items, including checking quantities, recording locations, filing
• Reconcile expenses, including corporate credit cards and maintain corporate card expense register
• Organize annual training for Vestas Site based employees
• Accurately capture / minute all Site based meetings
• Support Site Manager, QSE Professional and QSE Administrator to ensure all compliance of WHSMP, ERP & CEMP are well documented and prepared in an accurate and timely manner
• Arrange all Emergency equipment required for Site. First aid kits, emergency response team PPE, radios etc
• Raise, maintain and reconcile vendor requirements for sites, site based purchase orders for non-conformance reports
• Tasks completed to required level for KPI compliance
• Purchasing of Vestas project compound facilities and amenities
• Order all Installation Consumables and tooling
• Arrange all PPE orders for site based employees and visitors
• Arrange all travel, accommodation and vehicles for site-based employees and visitors

Qualifications

• Minimum 2-3 years of experience in providing administrative support
• Certificate 3 in Business Administration preferred but not essential
• Advanced Excel and Word software skills

Competencies

• Demonstrated experience in providing project administration and document control support to large scale projects
• Knowledge and working experience of SAP modules
• Ability to liaise with multiple stakeholders
• Management and reporting of budgetary requirements
• Ability to work autonomously
• Experience in high-pressure situations and the ability to make decisions
• Understanding of transport/logistics in the local market
• Experience in preparing and presenting reports

What we offer

• A strong safety cultures
• Dynamic and fast-paced work environment
• An opportunity to work with the world leader in wind energy
• The opportunity to further develop your skills and professional development
• Global career progression prospects
• Diversity and Inclusion

Additional information

• All potential employees will be subject to undertaking a full medical assessment to be considered for this role
• Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date

Our Benefits

• Join the World's Leading Wind Energy Solutions Provider
• Excellent Career Development opportunities both Nationally and Globally
• A workplace that embraces Diversity and Inclusion
• Flexible workplace arrangements
• 13 weeks Paid Primary Carers Leave
• 3 weeks Paid Secondary Carers Leave
• Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.
BEWARE - RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, www.vestas.com/en/careers/job-openings
About Vestas
Vestas is the energy industry's global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.
Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 145 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field.
With 29,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution - today, tomorrow, and far into the future.
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity.
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our to receive notifications on new and relevant postings.