Specialist Administrative Officer - Reception Services

The Director of Schools, Diocese of Wollongong, invites applications from suitably qualified and experienced candidates for the Specialist Administrative Officer - Reception Services position. This is a full-time permanent position commencing as soon as possible.ABOUT THE ROLEThe Finance, Facilities & Planning team works directly with the full range of stakeholders across Catholic Education Diocese of Wollongong to deliver both a best practice finance & administrative service and to ensure our physical locations, facilities and buildings provide an innovative and fit-for-purpose environment that enables great learning and student outcomes across our 38 schools.Reporting to the Assistant Director - Finance, Facilities, and Planning, this position is responsible for providing support to the Manager of Administrative Services in relation to any building, administrative or event services.This includes:

• Model Catholic values by providing a welcoming, cooperative and accessible service for Catholic Education in the Diocese of Wollongong. Position requires a sophisticated understanding and commitment to the mission of Catholic Education within the evangelising mission of the Church
• Support the Manager Administrative Services in matters relating to head office building maintenance, utilities, and facilities. This role is required to identify and prioritise tasks on a daily basis and resolve building issues accordingly by liaising with external and internal stakeholders.
• Perform accounts processing including sourcing quotes from suppliers, generating purchase orders and invoice receipting
• Provide support when required to the travel coordinator
• Coordinate the process of setting up new head office staff with building access and site safety inductions
• Support the Manager Administrative Services with head office refurbishment projects
• Maintain office meeting spaces to be professional, safe and of a high standard of presentation at all times, including the pack up and set up of the spaces as requested for events
• Provide administrative support to Reception Services staff and in the Finance, Facilities and Planning team as required

ABOUT YOUTo achieve success in the role, the successful candidate will be someone who can demonstrate:

• A commitment to the mission and purpose of the Catholic School within the broader Catholic Church.
• Demonstrated experience in executing professional, effective and considerate customer service skills
• Demonstrated experience and willingness to work both independently and in a collaborative team environment with an ability to tackle complex problems and employ innovative solutions
• Demonstrated understanding of hospitality and/or building maintenance practices
• Demonstrated capacity to take initiative and follow through on tasks to timely completion
• High level of written, verbal, and interpersonal communication skills
• Proficient knowledge and experience in Microsoft Office and Google suite of applications as well as a demonstrated understanding of using accounting software

QUALIFICATIONSCertificate IV qualification in a relevant disciplineWORKING WITH CHILDREN CLEARANCEThis role is classified as child-related work and therefore we require a working with children clearance to be completed prior to your commencement with us.POSITION EXPRESSION OF INTERESTApplicants are asked to provide an up-to-date CV and a brief Cover Letter addressing the essential criteria of 1-2 pages (the dot points in the “About You” section of this advertisement).To confidentially discuss this position please contact Yvonne Keary on 4250 9000.To submit your application please select the 'Apply Now' button at the bottom of this advertisement.Closing date: 21 April 2024 at 11.55pm