Stores Coordinator

Stores Coordinator

Part-time position

2 days per week - 16 hours

About you:

As a Stores Coordinator, you will play a critical role in ensuring the efficient management of inventory and supplies within our hospital. You will be responsible for overseeing the procurement, storage, and distribution of medical supplies and equipment to various departments. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

About Us

Yarrawonga Health is a dynamic and community-focused public health service dedicated to providing high quality clinical care. We are committed to creating positive change and fostering a supportive environment for those in need. Our team of dedicated professionals work collaboratively to make a meaningful impact on the lives of the people we serve. Better yet, it is also a great career move as you join a thriving organisation guided by its mission to provide and improve sustainable health and education services for our communities in partnership with them.

Situated on the heart of the Murray River, Yarrawonga Health provides acute, surgical, community and aged care support for the region. We're only a few hours from Melbourne and you'll be enjoying all the region has to offer - from wineries and snow fields to water and boating activities on the Murray River, you'll never be bored!

Key Responsibilities:

• Maintain accurate and up to date computerised inventory system;
• Monitor Supply and Requisitioning processes to ensure the adherence to Yarrawonga Health Policies and Procedures;
• Ensure compliance with Health Purchasing Victoria requirements;
• Ensure stock levels and ordering processes maximise value to the Health Service and the minimise the risk for loss, damage or fraud;
• Assist Department Heads with enquiries as to the availability of products, both in Stock and Non-Stock items, including researching and identifying appropriate products;
• Check and maintain stock levels in designated Departments on a weekly basis and as required;
• Raise requisitions for all authorised requests for goods and equipment in a timely manner;
• Raise uniform orders, maintaining database of eligibility in line with Yarrawonga Health Uniform Policy and Procedures;
• Receipt all incoming goods and equipment and processing to store with subsequent dispatch to departments is accurate and in a timely manner;
• Match invoices to Purchase Orders and provide to Finance in a timely manner to ensure that supplier payment terms are met;
• Complete end of month processing and accounting procedures on time and in an accurate manner;
• Provide regular and ad-hoc reporting to Departments on stock usage;
• Maintain Stores areas in all Departments in a clean and tidy manner, with hazardous / medical supplies and substances stored according to manufactures’ direction;
• Undertake monthly Departmental, annual Stores and other ad-hoc stock takes as directed, and report on discrepancies;
• Participate in and contribute to the review of Standard Supply Contracts;
• Communicate effectively with internal and external stakeholders.

Key Selection Criteria:

• Demonstrated experience in stock management and procurement.
• Understanding of the principles of Probity in procurement processes.
• Proven ability to operate with minimal supervision and show high levels of initiative;
• High levels of accuracy and attention to detail;
• Demonstrated computer skills;
• Working knowledge of Microsoft office applications with demonstrated ability to work to tight timelines and prioritise competing work demands.
• Excellent written and verbal communication skills;
• Demonstrated ability to effectively communicate with all levels of staff and external contacts;
• Knowledge of organisation wide accreditation processes including the new National Standards.

Desirable:

• Certificate IV Procurement.
• Previous experience in the Health Industry, including an understanding of Health Purchasing Victoria (HPV) Policies will be highly regarded.

More Information:

For more information regarding the role contact: Narelle McIntosh on Narelle.Mcintosh@yh.org.au

All employment with Yarrawonga Health is subject to and conditional upon a satisfactory Police Check, NDIS Worker Screening Check and Victorian 'Employee' Working with Children's Check.

YH is committed to a diverse and inclusive workforce and follows Equal Employment Opportunity Principles. We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.

All healthcare workers are required to have mandatory COVID-19 vaccination and evidence of vaccination will be required prior to commencement.

Application Process:

All applications are to be submitted via Yarrawonga Health's website Yarrawonga Health Careers.

Please submit your application including a cover letter, resume, and responses to the key selection criteria found in the position description.

Please refer to the attached position description for full details of the role.

Applications close midnight Sunday 3rd March 2024.

*Interviews may be conducted prior to closing date.