Team Assistant

Do you want your voice heard and your actions to count?Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.About the role:In your role as Team Assistant will play a key role supporting the broader Global Corporate & Investment Banking, Oceania (GCIB) team primarily through administrative tasks supporting the various GCIB Leadership Team (LT) members and Relationship Managers (RM), and other ad hoc tasks arising in the GCIB Business Support team.What you’ll be doing:

• Executive administrative support to the Leadership Team and Relationship Managers including diary management to organize internal and external meetings, prepare meeting material, Gift & Hospitality application and arrangement, coordinate client functions and/or catering, arranging business travel and itinerary, submitting client call reports, maintaining internal and external client management systems, and other ad hoc administrative tasks as requested by the LT and RM
• Administrative tasks supporting the broader GCIB team, including processing expenses (accounts payable and AMEX), procuring stationery, preparing business trips, updating business cards, training/membership applications, supporting new staff onboarding, maintaining key registers, managing subscriptions, meeting room bookings and preparation, IT/phone support, coordinating internal/external functions, and other ad hoc administrative and operational tasks
• Maintaining various expense related registers to monitor budget
• Meet the needs of the broader GCIB team to meet financial targets through various administrative and operational tasks, to allow the team to focus on client related matters
• Ensuring the team’s adherence to various internal and external rules and regulations relating to Compliance, Risk and Information Security

What we are looking for:

• Previous experience in administrative role, preferably supporting multiple Managing Directors
• Extensive diary management
• Ability to prioritise across a range of tasks
• Microsoft Office proficiency including Word, PowerPoint and Excel
• Strong professional written and verbal communication
• The ability to be organised, able to multitask and work autonomously and proactively.
• Strong attention to detail, accuracy and time management skills are essential
• Personable and professional manner at all times

Our culture:MUFG fosters a highly professional, supportive work environment that enables our employees to help maximize our customers' prosperity. We focus on building long-term customer relationships and giving back to our communities in order to develop shared and sustainable growth for a better world.MUFG Bank Ltd & MUFG Securities Asia Limited (collectively referred to as “MUFG”) is an equal opportunity employer. We view our employees as our key assets as they are fundamental to our long-term growth and success. MUFG is committed to hiring based on merit and organsational fit, regardless of race, religion or gender.