UQ Node Administrator - QUBIC

Provide a high level of administrative and operational support to QUBIC
Join a vibrant national team supporting the next generation of quantum biotechnologists
Achieve a work-life balance with 36 hours/wk, purchased leave, WFH + more
Plan for your future with a generous 17% superannuation allowance
Based at our picturesque
About UQ
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
On campus childcare options
Cheap parking (from just $5.75 a day)
Salary packaging options
About This Opportunity
The UQ Node Administrator will support the efficient operation of QUBIC through the provision of high level administrative and operational support for UQ based investigators and their research groups, and will also work with the other Node Administrators in the delivery of professional services to support Centre-wide research endeavours. This role will also build strong working relationships between the Centre and key internal and external stakeholders.
Responsibilities
For the UQ Node:
Be a key point of contact for the UQ Node, building strong relationships with internal and external stakeholders of the Centre.
Manage administrative processes for the CoE specific activities of the Node to ensure the provision of high-quality administrative and operational support across the Node and consistent among Nodes.
Coordinate resources and infrastructure for the CoE specific activities of the Node
Coordinate event management for seminars, workshops, meetings of the Centre that may be hosted by the Node.
Track research income and expenditure across the Node, so as to assist with development and monitoring of budgets, raising requisitions, receipting invoices, managing credit card payments and reconciliations, and coordinating other node wide financial processes that may be required from time to time.
Assist with travel coordination - lodging travel requests, reconciling travel statements, booking flights and accommodation.
For the Centre overall:
In consultation with the COO, assist in the preparation of the Centre’s annual and other reports, coordinating contributions from other Nodes as required.
Provide secretariat support for meetings of various Centre-wide committees, including organising meetings, preparing agendas and associated meeting papers, writing minutes/notes of meetings, progressing meeting outcomes and action items, and maintaining records of membership and terms of reference.
This is a full-time (100%), fixed-term position for up to 5 years.
At HEW level 5, the full-time equivalent base salary will be in the range of $75,878.89 - $84,342.92 plus a generous super allowance of up to 17%. The total FTE package will be up to $88,778.30 - $98,681.22 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.
About You
Relevant administration and/or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
Effective administration, coordination and communication skills.
Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
Effective organisational, time management and problem-solving skills.
Experience working as a team member in a busy environment.
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this Appointment to apply. Visa sponsorship is not available for this appointment.
Questions?
For more information about this opportunity, please contact Rachael Birks via r.birks@uq.edu.au.
For application queries, please contact stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You’ section (max. 2 pages)
Resume
Other Information
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed to .
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close Thursday 8 February 2024 at 11.00pm AEST (Job Reference Number - R-34261). Please note that interviews have been tentatively scheduled for week commencing February 19 2024.