AddressAt Maersk, we have big plans. Our aspiration is to become the global expert in integrated logistics, offering a truly end-to-end service that makes daily trade simpler and easier than ever.
As a key member of our frontline team, you'll be supported by leading-edge technology and innovative solutions that will help you to meet the diverse needs of our clients. Join us and be part of a dynamic environment where your skills and expertise will be valued and rewarded. Go big, join Maersk!
We Offer
This is an exciting career opportunity in an international, challenging business setting known for diversity and being a high paced environment. You will get to focus on creating valuable relations with current and new customers and work with highly professional teams in an environment where you will be valued, recognized and well rewarded.
You will work with amazing and diverse colleagues with a deep sense of commitment to live Our Values and together, go all the way for our customers, society and for each other.
The Position:
This position is responsible for the day-to-day office management, general administration, and reception duties. This is a diverse, hands-on role which requires professionalism, interpersonal skills, energy, and attention to detail. The position will be based in Moorebank site, Sydney.
Key Responsibilities:
- Receiving visitors to the organization and directly them accordingly
- Managing the office to ensure effective mail communications both internally and externally (as required) to maintain a professional image
- Supervise the maintenance and alteration of office areas and equipment
- Working with building management/landlords for any repairs or issues, required inspections and/or regulatory testing requirements to ensure minimal interruption to operations
- Performing routine administration and clerical functions and assisting other functional areas with administration (as required)
- Assisting with project related administration
- Managing the travel arrangements for management, including but not limited to flights, accommodation, and car hire
- Ensure the general tidiness of the office areas, including conference/meeting rooms, meal rooms, and change rooms
- Manage the co-ordination of company events, and where applicable the catering required
- Accurate compilation of weekly Blue Collar Time sheets
- Accurate generation and validation of weekly Customer Invoices for services
- Accurate review and approval of supplier invoices for payment
- Generation of Purchase orders in SAP and reconciliation
- Ordering employee uniforms, onboarding of new starters
- Performing a full suite of office administration
- Perform any other ad hoc duties as assigned by management
Key Requirements:
- Relevant tertiary qualifications (desirable, not essential)
- Relevant experience in administration/EA/Office Manager or similar (desirable, not essential); Experience in Warehouse Administration or purchasing administration would be an advantage
- High level of aptitude for clear and concise application of business systems
- Excellent time management skills
- Reliable and a highly organized approach with the ability to juggle multiple tasks
- A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment
- Familiar in using MS Office Suite – MS Excel
- Data oriented and customer-oriented mindset
- Integrity – performs with honesty, transparency, and trust
- Always present professionally, reflecting a positive attitude and approach to your work
- Energetic, out-going, resulted oriented attributes
Preferred candidates will be required to undertake reference checks as well as pre-employment screening, including a National Police Check. Where applicable, background checks including Employment History and Education History (including Qualifications) may be required.
