Accounts And Administration Officer

About the Company

PERTH SAFETY DEPOSIT BOXES is a Western Australian privately owned custody facility, independent of government, banking, and financial institutions. A private vault that offers storage solutions and a convenient way to store everything from documents, bullion, jewellery, hard drives and other valuable possessions. 

Perth Safety Deposit Boxes is a part of the Soklich Group of companies which has been in operation for over 58 years. A family business whose reputation has been built on integrity, impeccable service & trust and incorporates Soklich & Co. Jewellers, Ellendale Diamonds and Australian Pink Diamonds. 

About the Role.

We are currently looking for a permanent full-time Accounts and Administration Officer to join the team at Perth Safety Deposit Boxes. 

If you are detail oriented, have great organisational skills and someone who enjoys working in a varied role, where no two days are the same interacting with our retail customers. The ability to multitask with exceptional time management skills are a must, as is keeping calm under confidentially sensitive processes, then this may be the role for you.

Responsibilities for the Role include;

Customer Accounts Duties 

Manage existing and new accounts, process invoices and payments, and maintain updated records in databases.

1. Process new customers enquiries 
2. Setup new customers accounts 
3. Manage and plan daily appointments. 
4. Meet and greet new and existing customers. 
5. Issue invoices and process payments 
6. Monitor and follow up on overdue accounts receivable.
7. Request and issue clients’ certificates of currency and valuations.
8. Client database management & monitoring, ensuring clients information are up to date.
9. Maintain and update soft and hard copies of client information. 
10. Monthly stocktake. 
11. Monthly reporting
12. Assist the marketing team with promotions and various events.

Administration Duties

Responsible for running and coordinating the day-to-day administrative duties. 

1. Process account payable invoices, checking they are accurate and approved.
2. Monitor & Follow-up on the overdue accounts payable.
3. Re-stocking office supplies.
4. Assist other team members with ad-hoc tasks, as required.

The Skills and Experience we are looking for?

1. Minimum 5 years' experience within an administrative role.
2. A team player with a proactive and a can-do attitude.
3. Experience in accounting software such as Xero, preferable.
4. Can work independently and able to take initiative. 
5. Ability to prioritise workload and manage task requests efficiently. 
6. English language proficiency with great interpersonal and communication skills.
7. Proficient with Microsoft Office (Word, Excel, Outlook) and other platforms such as Dropbox, Google drive.
8. Professional presentation with a willingness to learn. 
9. Be eager to assist with the growth and development of the business in the future.
10. Western Australia and Federal Police clearances are required.
11. Must have the right to work in Australia. 

The Benefits and Perks we are offering?

1. Work in the leafy suburb of South Perth in a friendly team environment for one of Western Australia's original diamond wholesaler and manufacturing jewellers with family at its heart.
2. Generous staff discounts.
3. Free on-street parking.
4. All amenities such as shops, restaurants, banks, post office are in walking distance.
5. Competitive salary offered.

If you feel like you have the right attitude, skillset, and ability to undertake this role, we would really like to receive your application.