Accounts Assistant

Accounts Assistant 

Permanent Full-time position

About Headway ABI Australia Ltd:

Headway ABI is a not for profit community organisation which works to enhance the independence, wellbeing and lifestyle of people living with a brain injury, neurological condition or disability.  A registered NDIS provider, Headway ABI offers a range of specialist supports, services and opportunities to achieve optimal independence, functioning and wellbeing across a range of settings including rehabilitation, residential houses (Supported Independent Living arrangements) and in the community.

Position Overview:

Reporting to the CFO, the Accounts Assistant has a multi-functional role and works across all areas of finance, including accounts receivable/payable and payroll including client scheduling and billing. The Accounts Assistant works to tight or competing deadlines whilst maintaining quality and accuracy. 

Key Responsibilities:

ACCOUNTS RECEIVABLE/PAYABLE – Assisting the CFO

• Operate the accounting package (currently Xero),and ensure its accuracy in terms of transactions posted to correct account and cost centre codes and GST is allocated correctly.
• Process General Accounts Payable and ensure source data is reflected accurately. 
• Process Corporate Credit Cards to ensure accurate reconciliations and reporting of the same. The Accounts Assistant will also need to ensure all outstanding items are followed up in a timely manner. 
• Process and being responsible for Client budgeting, scheduling and invoicing on CTARS as well as being the point of contact for all enquiries. 
• Coding and processing of Accounts Receivable invoices in Xero.
• Preparing and posting of month end related journals as directed by the CFO. 
• Providing detailed listings of all outstanding Accounts Receivable invoices during the month end process and escalate any issues that arise to the CFO and sending end of month Debtor Statements.
• Provide support to the CFO during End of Year audits including collating of financial information as requested by the external auditors. 
• Assist in the preparation of timely and accurate reconciliations particularly around Receivables, Payables, Banking and GST accounts. 
• Assist with other support activities and projects as directed by the CFO. 

Payroll - Assisting the CFO:

• Accurately interpreting and complying with relevant awards/agreement and legislation that affects payroll.
• Processing and entering new employee's payroll details in the relevant System (Easy Employer and Xero (from a payroll perspective)
• Ensuring staff timesheets are accurately documented ready for payroll processing.
• Assisting and processing of the fortnightly payrun
• Preparation and timely delivery of pay slips and Filing of the STP Report to the ATO.
• Assist in managing Superannuation Choice funds for employees
• Assist in managing leave entitlements and payments
• Assisting with month-end and EOFY reporting

Demonstrable Competencies:

1. Proven experience of 3 years or more in a similar role. 
2. Demonstrated communication and interpersonal skills appropriate for the various levels of staff clients etc. 
3. Sound skills in Excel and a strong exposure to commercial financial systems. 
4. Proven ability to manage competing priorities and meet deadlines while remaining calm under pressure. 
5. An ability to think broadly, take a whole of organisation view and see beyond “just the numbers”.
6. Strong attention to detail. 
7. Ability to work both independently and collaboratively as a productive team member
8. Willing to learn and be open to tasks at varying levels.
9. Strong grasp of Financial Accounting processes and having significant exposure to a medium to large organisation. 
10. Experience with Xero general ledger and Payroll or other accounting packages. 
11. Experience in the Not for Profit, Public Sector and/or Disability services sector (desirable).

Qualifications and Licences:

• Australian Qualification Framework (AQF) Certificate/Diploma Level in Finance or Business or similar qualifications and/or experience deemed to be of equal standing.
• Existing Yellow card or Yellow card Exemption (prior to 1 February 2021) or NDIS Worker Screening clearance.
• Current unrestricted Queensland Drivers Licence
• Experience in a not for profit organisation (desirable)
• Experience within a NDIS organisation (desirable)
• Experience with complex Payroll Award/EBA (desirable)

Applications including a covering letter and Resume can be sent via SEEK.