AddressAccounts Payable
Endeavour Petroleum is a family owned rapidly growing petroleum retail business which is committed to the communities and people it deals with. We are based in Seaford, Victoria and are currently seeking an experienced Accounts Payable and admin Officer to join our Team.
Accounts Payable and Admin Officer will be responsible for a range of Accounts Payable tasks, administration tasks and general accounting functions including reconciliations and back up support to the Accounts team.
KEY RESPONSIBILITIES
- Processing Supplier credit applications and record keeping
- Maintaining relationships with stake holders such as Retail Sites, Fuel Depots, Management Team, Suppliers, Carriers etc
- Control and store documentation relating to supplier pricing, rebate, discounts, contracts, tenders, purchase orders and procurement guides etc.
- Checking all substantive documents such BOL, Delivery Dockets, checking rebates, discounts promised by suppliers and processing all business invoices etc.
- Ensuring general expense invoices are accurately processed and in line with payment terms.
- Daily Fuel Invoices – reconcile, enter in the system, match/reconcile to source documents and setup payment within terms.
- Daily and Monthly AP related Bank & GL reconciliation enquiries, monthly credit card, automated payment reconciliations
- Ensuring supplier queries (disputed invoices, payments etc) are answered in a timely manner.
- Manage Eftsure supplier setup & payment check process.
- Setup & onboard new suppliers for appropriate business checks and approvals
- Producing regular reports such as Aged Payables report for management on creditors status and highlighting issues/concerns
- Update and reconcile weekly bank report - AP, resolve supplier queries.
- Ensuring Accounts Payable and Accounts Receivable functions working together
- Assisting with BAS, End of Year Financial Process etc
- Attend meetings such as weekly Finance meeting as A/P resource.
- Setting up bank payments via Eftsure process such as direct credit, supplier payments etc.
- Undertaking full ownership of AP Month End Process
- Working closely with finance team to ensure seamless operations.
- Undertake accounting reconciliations in daily retail sales, merchant tender, merchant fees, GL accounts & other areas as request by Finance Manager and CFO
- Administrative & account tasks and other duties as required.
QUALIFICATIONS
- Excellent “attention to detail” and ability to problem solve.
- Confident communication and customer service skills
- Demonstrated Accounts Payable and Administration experience.
- Adaptable to change.
- Ability to work in a team as well as autonomously.
- Strong proficiency in the Microsoft Office Suite of Products
- Sage 300 experience preferred but not essential.
- Time management skills
- Administrative processing experience, preferably in a Commercial environment.
You will be able to work effectively in a busy environment by multi-tasking and managing competing deadlines. You are a motivated team player who can add to a great company culture and office environment. You have high standards and a great attention to detail.
