Address Salary Range: $68,513- $76,611 per annum pending experience Tenure: Full Time, Permanent Commencing Date: 5 April 2024 Closing Date: Monday, 1 April, 2024
Townsville Catholic Education Office supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.
Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.
Townsville Catholic Education Office is currently seeking an Administration Assistant - Information Technology & Services to commence as soon as practicable. This position is a Full Time, Permanent position.
About the role
The Administration Assistant provides administrative assistance to facilitate effective service delivery within the Information Technology & Services (ITS) team.
Working in the ITS team, as a member of the Resource Coordination team, the Administration Assistant runs and coordinates the day-to-day administrative tasks in ITS.
The Administration Assistant reports directly to the Senior Manager, Information Technology and Services as part of the Resource Coordination Team.
Key Accountabilities
Provide high level administrative support to the Senior Manager, Information Technology & Services
Coordinate requests for information and documentation and act as first point of contact for general inquiries
Effective customer-focused service within a confidential working environment
Well-developed written and oral communication skills with the ability to interact and negotiate with a broad range of stakeholders and members of the public and the parish
Proficiency utilising information systems such as G Suite and the ability to rapidly acquire demonstrated proficiency in the application of other information systems
Ability to work as a team member with a high level of autonomy to manage daily workloads across ITS Teams and to contribute towards achieving the goals of TCE
Manage electronic diaries, including scheduling, negotiating appointments and meetings by liaising with TCEO, schools, and other parties in scheduling of appointments
In consultation with the Senior Manager, Information Technology & Services coordinate professional development including the coordination of travel, accommodation, venue, catering and presenter bookings
Coordinate fleet vehicle compliance and servicing requirements for the ITS team
Complete purchase orders through the TCEO Tech One platform
Provide timely and professional communication with internal & external parties including TCE Directorates, schools, venues, and other stakeholders
Coordinate, maintain and store records (both electronic and hardcopy) in an accurate, timely, confidential manner, and produce reports from the electronic data as required
Maintain a focus on quality systems and documents by reviewing, uploading new and revised documents to TCE Systems
Secretariat support to ITS Committees and other Committees as reasonably instructed
Liaise as necessary with other internal stakeholders within Townsville Catholic Education (TCE)
Support the ITS team with generalist and administrative tasks including, but not limited to:
Preparation of internal reports and administrative support in preparing presentations
Assist other lead staff in ITS occasionally as required, when agreed by the Director.
Contribute to the continuous improvement of information technology and services, and administrative capability within the organisation.
Other duties as directed.
Mandatory Criteria
Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government or current registration with Queensland College of Teachers
Current Driver’s Licence
Ability to travel from time to time within the Catholic Diocese of Townsville
Ability to perform the physical requirements of the role in a safe manner
Desirable Criteria
Relevant qualification would be well regarded
Relevant industry experience in the education sector.
What we offer
Competitive Salary
Modern facilities and equipment
Superannuation up to 12.75% employer contribution (in a co-contribution arrangement)
Access to long service leave after 7 years of continuous service
14 Weeks’ Paid Parental Leave
Deferred Salary Scheme
Access to corporate health schemes
Induction and Professional Development opportunities
Wellbeing programs.
How to apply
Please complete the application form below
Upload a current resume
Upload a cover letter to support your application.
Please refer to the Position Description for more information.
For further information regarding the remuneration package please contact TCEO Human Resources recruitment@tsv.catholic.edu.au
Applications close: 3pm Monday, 1 April 2024
Applications during the shortlisting phase will be kept confidential.
