Administration Assistant

Company Description
Established in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services.
Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000 people and operates in 87 countries across the globe. Dutton Automotive is a Co-Major Partner of Essendon Football Club.
A.O. Dutton opened his first garage on Burnley Street, Richmond. Driven by an obsessive focus on customer experience, today, Dutton Automotive operates from 24 dealerships throughout Australia. We currently have over 300+ staff nationally.
Job Description
As we continue to grow, we are looking for an enthusiastic Administration Assistant who has preferably worked in the Automotive industry (but not essential) and enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker.
Reporting to the State Administration Manager and located in our automotive retail dealership in Port Melbourne, this opportunity presents the chance to add value to a dynamic team.
Tasks and responsibilities will include:

• Management of Vehicle Acquisitions and Disposals via VicRoads.
• Management of Stamp Duty/Transfer Fee payments within the System and via VicRoads
• Creation and Management of Deal Packs for all vehicle sales statewide.
• Invoice entering statewide - including liaising with Managers for approval of certain invoices
• Resolving any account queries and reconciling statements from suppliers.
• Updating shared Accounts spreadsheets
• Management of estimated costs on vehicles - assisting Senior Admin Manager to accrue for any expenditure items and the removal of these estimates when invoices are received
• General Office Administration and Reporting

Qualifications
The ideal candidate will be someone looking to build a career and they will flourish in a busy office environment where multi-tasking and prioritising tasks are key.
With proven abilities in the following:

• Excellent verbal and written communication skills
• Exceptional organisational and time management skills
• High level of attention to detail and accuracy
• Solid problem solving skills
• Ability to work within a team and also independently
• Savvy computer skills and ability to learn new systems

Additional Information

• Work with Australia’s largest, pre eminent dealer in the used car segment
• Training, ongoing support and opportunity for growth and career progression
• Attractive remuneration and commission package
• Training and Compliance Support Team
• Learn from industry leaders in sales, compliance and management
• Access to a fully funded Employee Assistance Program to support you and your family

This is a unique career opportunity for someone who wants to make a significant difference. Our people and culture are built on Honesty and Transparency. We will invest in you to grow and fast track your career.
We look forward to hearing from you. Please note: if you join us and refer a friend, we will provide you a up front bonus!